# Sr. Workplace Coordinator **Company**: Perplexity **Location**: San Francisco **Work arrangement**: onsite **Experience**: senior **Job type**: Full time **Salary**: $90K - $140K **Category**: Operations **Industry**: Technology **Apply**: https://jobs.ashbyhq.com/perplexity/6dd1dba6-8dba-4bfe-a393-a43a8a55bb0c?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply **Canonical**: https://yubhub.co/jobs/job_8e25f18c-087 ## Description The Workplace Experience team at Perplexity powers and connects the workday for all employees across global offices. As a Sr. Workplace Coordinator in San Francisco, you will be part of the global Workplace team and responsible for all office operational, coordination, and administrative tasks while cultivating a beautiful, positive, and productive workplace. **Responsibilities:** - Keep the SF office running in partnership with the Workplace Coordinator, covering day-to-day reception, operations, vendor relationships and services, employee health and safety compliance, and facility maintenance - Create a wonderful workplace experience for employees, visitors, recruits, customers and vendors, keeping the office tidy, clean, organized and polished throughout the day - Open and close the office daily (8:30am - 5:00pm), and be on site when no one else is for special projects, maintenance or moves - Administer SF office access and visitor management, including badge setup and removal, guest registration and building-security lists, in partnership with Physical Security and IT - Manage team mail and deliveries, from small packages to large and freight deliveries, by triaging, distributing and keeping it all organized - Manage inventory and order all office and kitchen supplies while tracking spend and working within the office budget, and help remotely with supply ordering for small neighboring offices - Build relationships with building management, maintenance and cleaning staff, and external parties such as contractors and suppliers, including quality control, vendor accountability and delivering feedback - Manage vendor and contractor paperwork and logistics, including insurance certificates, contractor access and freight elevator bookings - Help coordinate design and construction projects and act as the on-site contact - Own the SF and Palo Alto workplace ticket queue, triaging, resolving and routing requests in a kind and timely manner and keeping requesters updated through close - Own SF office communications and documentation, including the office guide or wiki, Slack announcements to employees and leaders, and building notices - Organize, monitor and communicate facility and building safety preparedness to employees - Produce thoughtful and inclusive office experiences and events, working with the Workplace team to stay consistent with other offices and the global strategy - Visit the Palo Alto office as needed to support on-site operations, supplies and employee requests - Help with ad-hoc projects when time allows, and contribute in ways beyond this high-level overview of the role **Requirements:** - 5-7 years of experience working in facilities, workplace operations, office administration, or hospitality fields - Proficiency with G-Suite Products or the ability to learn software quickly - Excellent organization, planning and prioritization skills - Exceptionally strong ownership and can-do attitude with an operational mindset - Comfortable working autonomously, juggling multiple tasks under tight deadlines, switching gears at the drop of a hat, and having a “no task too small” mentality - Willingness to jump in where needed, picking up projects and checking things off lists even when it lands on your plate unexpectedly - Excellent written, non-verbal, and verbal communication skills; the ability to work well with various personality types, and are receptive to feedback...all while maintaining a high degree of professionalism and confidentiality - Genuine passion for supporting others and a contagiously positive attitude - The capability to anticipate others' needs and act with patience, kindness, and firmness - An eye for detail with regards to all things from process to projects to space to events - The ability to maintain a professional and kind game face even when things aren’t going as planned or desired; a propensity for problem solving quickly and quietly - A solid sense of self awareness and the desire for feedback to adapt and grow **Compensation:** - $90K – $140K • Offers Equity **Benefits:** - Full-time U.S. employees enjoy a comprehensive benefits program including equity, health, dental, vision, retirement, fitness, commuter and dependent care accounts, and more. ## Skills ### Required - G-Suite Products - organization - planning - prioritization - communication --- Source: [Apply at jobs.ashbyhq.com](https://jobs.ashbyhq.com/perplexity/6dd1dba6-8dba-4bfe-a393-a43a8a55bb0c?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)