# Workplace Coordinator **Company**: Anthropic **Location**: Zürich, CH **Work arrangement**: hybrid **Experience**: senior **Job type**: full-time **Category**: Operations **Industry**: Technology **Wikidata**: https://www.wikidata.org/wiki/Q116758847 **Apply**: https://job-boards.greenhouse.io/anthropic/jobs/5459422008?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply **Canonical**: https://yubhub.co/jobs/job_8b0fa64c-9d1 ## Description We are hiring a Workplace Coordinator to join Anthropic as the sole workplace team member in our Zurich office. You will own everything that makes the office run and everything that makes it a place people want to be , from building operations and vendor management to employee experience, events, and food and beverage programming. ## Responsibilities ### Office Operations & Building Management - Coordinate with and manage vendors who handle day-to-day operations and maintenance of the Zurich office, including janitorial services, deliveries, office supplies, and building repairs - Address workplace issues promptly (elevator down, restroom flood, HVAC failure, refrigerator not cooling, etc.), engaging the right vendor and keeping colleagues informed until the issue is resolved - Conduct minor repairs and hands-on maintenance tasks; coordinate vendors for more complex work - Support HVAC, preventive maintenance schedules, and building system upkeep - Manage workstation setups for new hires and team changes, including monitors, monitor arms, and ergonomic equipment - Support office moves, restacks, furniture reconfigurations, and space planning as the team grows - Partner with Security on emergency response support and help maintain compliance with local safety codes, permits, and inspections ### Employee Experience & Hospitality - Own the day-to-day employee experience for the Zurich office , you are the face of the office and the first point of contact for how things work - Ensure new hires have a seamless first-day experience: desk ready, equipment set up, office tour, and a warm welcome - Manage food and beverage programming, including snacks, coffee, catering for meetings, and team meals, keeping offerings fresh and responsive to employee preferences - Monitor and proactively improve the in-office experience through regular walkthroughs, employee feedback, and observation , fix what is not working before it becomes a ticket - Respond to requests in our internal ticketing system within SLAs, providing a high level of service through clear, timely, and empathetic communication - Develop and preserve office culture, norms, and the hospitality standard that makes Zurich feel like an Anthropic office ### Events & Programming - Plan and execute local office events: team gatherings, holiday celebrations, milestone moments, happy hours, and visiting-executive hospitality - Coordinate with the broader Workplace, People, and Experience teams on company-wide events that have a Zurich component (All-Hands watch parties, offsites, team-building activities) - Own event logistics end-to-end: space setup, catering, A/V, vendor coordination, budget tracking, and post-event teardown - Support visiting teams and executives with workspace setup, local recommendations, and logistics - Bring a hospitality mindset to every event and meeting setup, ensuring the space is welcoming and well-prepared ### Cross-Functional Coordination & Process - Partner closely with People Operations, Security, the global Workplace team, IT/AV and local vendors to keep the office running smoothly - Help maintain and improve Standard Operating Procedures so that recurring processes scale as the office and team grow - Manage multiple competing priorities with clear judgment on what matters most - Surface issues, risks, and facility needs to the global Workplace team early and clearly ## Requirements ### Minimum Qualifications - Have 5+ years of experience in workplace coordination, office management, hospitality, or building operations - Have working knowledge of building systems like HVAC, elevators, plumbing, and lighting, and can supervise maintenance, repairs, and services - Bring a service-minded, solutions-oriented approach and genuinely enjoy being the person who makes things work - Have experience managing food and beverage service, catering, or hospitality programming in an office setting - Are comfortable independently managing an office , you have been the sole workplace person at a site before, or are ready to be - Enjoy rolling up your sleeves, with no task too big or too small - Have excellent organisational and communication skills, and can manage many competing priorities ### Preferred Qualifications - Have managed workplace projects or programs (HVAC, preventive maintenance, office moves, events) in a multi-building or high-growth environment - Have planned and executed office events, from small team gatherings to larger company celebrations - Have experience at a high-growth technology company where processes are being built in real time - Be interested in artificial intelligence and care that it is developed safely and beneficially - Have experience managing permit, license, and inspection requirements ## Skills ### Required - office management - building operations - hospitality - event planning - vendor management - HVAC - maintenance - repairs - services - food and beverage management - project management ### Nice to have - workplace projects - programs - high-growth environment - technology company - artificial intelligence - permit management - license management - inspection requirements --- Source: [Apply at job-boards.greenhouse.io](https://job-boards.greenhouse.io/anthropic/jobs/5459422008?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)