# Pharmaceutical Inventory Manager

**Company**: Keywords Studios
**Location**: Indianapolis, IN
**Work arrangement**: onsite
**Category**: Logistics & Supply Chain
**Industry**: Healthcare
**Wikidata**: https://www.wikidata.org/wiki/Q64141679

**Apply**: https://apply.workable.com/keywords-intl1/j/C44AE912C9/?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/jobs/job_8a205a10-13d

## Description

Keywords Studios is hiring for our pharmaceutical client for a Pharmaceutical Inventory Manager. As a Pharmaceutical Inventory Manager, you will support our client's Reference Standards Organization (CRSO) by ensuring the accuracy & integrity of over 1.5 million reference standard containers. This role is critical to maintaining global right-to-operate by managing inventory control processes, material movement, & disaster preparedness.

The Pharmaceutical Inventory Manager oversees the lifecycle of corporate reference standards used globally across laboratories. This includes sourcing, testing, certifying, & distributing these materials to ensure consistent quality in product development and manufacturing.

The Pharmaceutical Inventory Manager plays a key role in:

- Managing the end-to-end order fulfillment process for reference standards.

- Ensuring compliance with global regulations (e.g., FDA, DEA, DOT).

- Protecting intellectual property & sensitive data.

- Supporting inventory, dispensing, & documentation activities.

- Maintaining high standards of accuracy, efficiency, & regulatory compliance to meet global operational needs.

**Key Responsibilities:**

- Overall ownership of the reference standard physical inventory (>1.5M containers, ~5000 inventory transactions annually)

- First point of contact for all issues related to the reference standard inventory

- Process the receipt of incoming materials

- Perform and document a periodic physical inventory of all stored reference standard materials

- Manage the Material Preservation Program

- Monitor and move inventory to optimize space and dispensing efficiency

- Maintain balance between main and disaster recovery storage

- Correct inventory segregation monthly and submit appropriate batches for destruction

- Ensure compliance with all regulatory and safety requirements

- Monitor pending shipments and ensure timely delivery to the dock

- Process international/domestic orders and obtain necessary approvals

- Interact with global customers and maintain customer/agency data

- Prepare Certificates of Analysis (COAs), MSDS, & track order status

- Coordinate with shipping dock and external request approvers

- Ensure appropriate business processes are applied based on order type

- Assist in maintaining accurate inventory through compliant dispensing

- Perform second-person verification and dispense materials

- Label/package materials and generate outbound shipping forms

- Conduct quarterly SSS inventories & manage SSS documentation

- Assist in creating and maintaining guidance documents & SOPs

- Optimize processes and ensure documentation reflects current procedures

- Maintain clean workspaces and adequate stock of consumables

- Assist with reference standard fills & labelling as needed

- Help customers comply with order requirements & resolve non-standard issues

- Notify CRSO of quality deviations & troubleshoot order issues

- Identify customer trends & propose process improvements

- Assist in resolving customer complaints

**Requirements**

- Associates degree (in chemistry or related field) or equivalent pharmaceutical industry experience

- Superior attention to detail & problem-solving skills

- Ability to respond to changing priorities

- Experience with computers & software packages

- Teamwork & customer service-oriented mindset

- Strong oral and written communication skills

- Self-motivated, flexible, & able to work independently

- Clerical and laboratory experience helpful

- No applicable drug allergies

- Able to accurately weigh materials with an analytical balance

- Able to stand for extended periods & work briefly in freezer conditions

**Benefits**

- Medical, dental & vision benefits

- Paid time off (including sick & select holidays)

- 401(k) enrollment with 3% employer matching

## Skills

### Required
- inventory management
- regulatory compliance
- material preservation
- analytical balance
- problem-solving

### Nice to have
- chemistry
- pharmaceutical industry experience
- clerical experience
- laboratory experience

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