# Executive Assistant

**Company**: Norton Rose Fulbright
**Experience**: senior
**Job type**: full-time
**Category**: Legal
**Industry**: Legal

**Apply**: https://nrf.wd3.myworkdayjobs.com/en-US/External/job/Luxembourg/Executive-Assistant_R-4366?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/jobs/job_86bf4d42-1bb

## Description

Norton Rose Fulbright is seeking an Executive Assistant to support the Corporate Team 1 Leadership in Luxembourg.

The Executive Assistant will organize and manage day-to-day administrative and office support activities for the legal teams. This includes providing high-quality document production, practice administration, and administrative support tailored to the specific requirements of fee earners.

Key responsibilities:

- General administrative support:

- Diary management: organization of internal/external business meetings

- Documentation assistance: scanning and printing jobs, bible creation, closing preparation

- Liaising with document production, filing, and proofreading

- Preparing correspondences using document management software

- Ordering RCS Extracts, AoA, RBE extracts, certified versions

- RCS: Filings & follow-up

- Expense claims preparation

- Team management and coordination with other support services

- Translation of documents

- Paralegal tasks for the Corporate team

- Matter and financial administration:

- Process new matter requests

- Point of contact for matter administration

- Creation of engagement letters

- Production and sharing of WIP reports

- Liaise with finance and team to support the billing process

- Regular follow-up re. matter openings with CDD teams

- Assistance in the AML/KYC process for clients

- Audit letters: drafting and sending

- Lead on Know-How matter opening

- Marketing and BD process support:

- Coordinate travel planning and comprehensive travel programs

- Support partners' BD activities

- Registration for conferences

- Maintaining InterAction: create new contact, update contacts, save all BD events, and log key information

- Light editing of client presentations

Requirements:

- At least 5 years' experience in a similar position within a law firm

- Fluent in French and English; German knowledge will be considered an asset

- Proficient in Microsoft Pack (Word/Excel/PowerPoint/Outlook)

- Experience with Intapp would be considered a strong asset

- Pro-active and taking ownership of queries, dynamic, highly organized, team-spirit, rigorous, and at ease in an entrepreneurial international set-up

- Excellent communication skills

- Exercising confidentiality and discretion

## Skills

### Required
- Microsoft Office 365
- document management
- administrative support
- French
- English
- German

### Nice to have
- Intapp

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Source: [Apply at nrf.wd3.myworkdayjobs.com](https://nrf.wd3.myworkdayjobs.com/en-US/External/job/Luxembourg/Executive-Assistant_R-4366?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)