# Administrative Assistant to Postgraduate Secretariat

**Company**: Hong Kong University of Science and Technology (HKUST)
**Location**: Clear Water Bay, Hong Kong
**Work arrangement**: onsite
**Experience**: mid
**Job type**: full-time
**Category**: Education
**Industry**: Education

**Apply**: https://hkust.wd102.myworkdayjobs.com/en-US/HKUST/job/Clear-Water-Bay-Campus-Hong-Kong/Assistant-Manager--Postgraduate-Secretariat----HKUST-Fok-Ying-Tung-Graduate-School_JR100733-1?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/jobs/job_84637556-933

## Description

The HKUST Fok Ying Tung Graduate School is seeking an administrative assistant to support the Postgraduate Secretariat. The successful candidate will perform a range of administrative duties to oversee and support postgraduate education.

Responsibilities include:

- Serving as a coordinator to liaise with internal and external stakeholders on matters concerning taught postgraduate education

- Providing secretarial support to committees, including vetting proposals, preparing meeting papers, drafting committee minutes, and following through on the implementation of decisions made by the committees

- Preparing postgraduate-related guidelines and manuals, and monitoring their implementation

- Coordinating the re-engineering and automation of PG-related operations

- Assisting in the compilation of reports and statistics

- Coaching and supervising junior staff

The ideal candidate will have:

- A bachelor's degree

- At least 3 years of relevant work experience, preferably in a local tertiary education institution

- Good communication skills in written and verbal English, Cantonese, and Putonghua

- Strong IT and numerical skills with a meticulous sense and sound judgment

- The ability to work independently in a dynamic working environment

The appointment is for 2 years, renewable. The starting salary will be commensurate with qualifications and experience. Fringe benefits, including annual leave, medical and dental benefits, will be provided. A gratuity will be payable upon successful completion of the contract.

## Skills

### Required
- English
- Cantonese
- Putonghua
- administration
- communication
- IT

### Nice to have
- local tertiary education institution experience

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Source: [Apply at hkust.wd102.myworkdayjobs.com](https://hkust.wd102.myworkdayjobs.com/en-US/HKUST/job/Clear-Water-Bay-Campus-Hong-Kong/Assistant-Manager--Postgraduate-Secretariat----HKUST-Fok-Ying-Tung-Graduate-School_JR100733-1?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)