# Secretarial Support

**Company**: Unnamed company
**Location**: Singapore
**Work arrangement**: onsite
**Experience**: mid
**Job type**: full-time
**Category**: Legal
**Industry**: Legal

**Apply**: https://linklaters.wd3.myworkdayjobs.com/en-US/Linklaters/job/Singapore/Legal-Secretary_R00016153?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/job/secretarial-support-79ff762f-e1a/

## Description

We are seeking a highly organised and efficient Secretary to provide administrative support to our practice and business services team. You will be responsible for providing high-quality, efficient, and effective secretarial support, including document production, meetings and travel management, client relations, billing, payment, mail and filing, risk management and compliance, and business services support.

**Document Production** You will undertake all document production tasks to the highest standards and to agreed deadlines using appropriate software and available resources, including typing from audio or manuscript with a high level of accuracy, preparing PowerPoint presentations, drafting correspondence and emails, and undertaking photocopying, printing, scanning, and faxing as required.

**Meetings and Travel Management** You will manage principals' calendars and diaries, arrange conference calls and meetings, coordinate travel arrangements, and assist in the planning of key meetings.

**Client Relations** You will take ownership of keeping client contact details up-to-date, deal with internal and client calls, and arrange client meetings and lunches.

**Billing** You will confirm all information required on bill request forms, generate and print billing guides, and follow up on billing actions.

**Payment** You will confirm information required for Payment and Staff Reimbursement forms, complete the forms, and arrange for authorisation before submitting to Finance for processing.

**Mail and Filing** You will deal with incoming and outgoing mail, monitor emails, and maintain accurate filing systems.

**Risk Management and Compliance** You will assist in completing matter opening forms, comply with matter naming conventions, and support principals in disseminating engagement and matter-specific confirmation letters.

**Business Services Support** You will work with members of business services on admin-related tasks, including arranging meetings, photocopying, and formatting pitch documents and presentations.

**Characteristics, Skills & Experience Required** You will be a committed team player with excellent communication and interpersonal skills, adaptable and flexible, with strong organisational skills and attention to detail. You will have experience in a professional services/corporate environment, supporting senior partners or executives in a fast-paced environment.

**Education/Qualification** You will have O Levels and A Levels, a Diploma Course in Executive and Secretarial Administration (or equivalent), and preferably a degree or associate degree programme.

**Languages** You will be fluent in English, with a second language an advantage.

**Practical Experience** You will have experience supporting senior partners or executives in a fast-paced environment, preferably in an international law firm.

**Office Skills** You will be IT literate with a high level of proficiency in Microsoft Office, particularly Word, PowerPoint, Outlook, and Excel.

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## Skills

### Required
- Microsoft Office
- Word
- PowerPoint
- Outlook
- Excel
- organisational skills
- communication skills
- interpersonal skills

### Nice to have
- second language
- international law firm experience
- Visio
- Interaction
- Intapp
- Salesforce
- M365 Co Pilot

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Source: [Apply at linklaters.wd3.myworkdayjobs.com](https://linklaters.wd3.myworkdayjobs.com/en-US/Linklaters/job/Singapore/Legal-Secretary_R00016153?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)