# Executive Assistant to the Chief R&D Artificial Intelligence Officer **Company**: Pfizer **Location**: Bothell, Washington **Work arrangement**: hybrid **Experience**: senior **Job type**: full-time **Salary**: $33.35 to $55.59 per hour **Category**: Operations **Industry**: Healthcare **Apply**: https://pfizer.wd1.myworkdayjobs.com/en-US/PfizerCareers/job/United-States---Washington--Bothell/Executive-Assistant-to-the-Chief-R-D-Artificial-Intelligence-Officer_4966430-2?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply **Canonical**: https://yubhub.co/jobs/job_79febaca-fb1 ## Description At Pfizer, our purpose is to deliver breakthroughs that change patients' lives. The Chief R&D Artificial Intelligence Officer leads a critical enterprise agenda to advance responsible, high-impact AI across Research & Development. As Executive Assistant, you will serve as a trusted partner to the Chief R&D Artificial Intelligence Officer, providing proactive, highly confidential, and sophisticated executive support in a fast-paced global environment. **Responsibilities** - Provide proactive, high-level administrative support to the Chief R&D Artificial Intelligence Officer, serving as a trusted liaison and anticipating priorities, risks, and follow-up needs. - Own and optimize a complex global calendar, balancing strategic priorities, time-sensitive decisions, leadership meetings, and competing stakeholder requests. - Coordinate domestic and international travel, itineraries, logistics, visas, and expense reporting with accuracy and discretion. - Prepare and coordinate meeting agendas, briefing materials, presentations, pre-reads, and follow-up actions; ensure the executive is fully prepared for key engagements. - Establish effective operating rhythms for the leadership team, including staff meetings, business reviews, off-sites, conferences, and other high-impact events. - Track decisions, commitments, approvals, budgets, and critical deliverables; proactively identify dependencies, resolve issues, and escalate risks when appropriate. - Build strong partnerships with senior leaders, administrative colleagues, R&D teams, Digital, corporate functions, and external stakeholders to enable seamless execution. - Handle highly sensitive information with sound judgment, professionalism, and strict confidentiality. - Support purchase orders, contracts, vendor engagement, invoice processing, and budget tracking in accordance with company policies and controls. - Draft, review, and edit executive communications and materials with clarity, accuracy, and an appropriate level of polish. - Improve administrative processes and ways of working by applying sound judgment, data, digital tools, and continuous-improvement practices. - Contribute to special projects and broader team priorities, working independently and taking accountability for high-quality outcomes. **Qualifications** - Bachelor's degree or equivalent combination of education and relevant experience. - At least 5 years of progressively responsible administrative or executive support experience, including support for a senior leader in a complex, global organization. - Demonstrated success managing complex calendars, international travel, leadership meetings, and multiple competing priorities. - Exceptional organizational skills, attention to detail, and ability to deliver high-quality work under tight deadlines. - Strong judgment, discretion, and experience handling confidential and sensitive information. - Excellent written and verbal communication skills, with the confidence and professionalism to engage effectively at all levels of the organization. - Proven ability to anticipate needs, solve problems independently, and adapt quickly as priorities evolve. - Strong collaboration and relationship-management skills across functions, geographies, and administrative networks. - Proficiency in Microsoft 365, including Outlook, Teams, Word, Excel, and PowerPoint, with the ability to learn and use new digital tools effectively. - High integrity, accountability, responsiveness, and a strong commitment to service excellence. **Benefits** - Comprehensive and generous benefits and programs to help colleagues lead healthy lives and support each of life's moments. - 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution. - Paid vacation, holiday, and personal days. - Paid caregiver/parental and medical leave. - Health benefits, including medical, prescription drug, dental, and vision coverage. ## Skills ### Required - Microsoft 365 - Outlook - Teams - Word - Excel - PowerPoint - organizational skills - communication skills - problem-solving skills ### Nice to have - AI - digital transformation - scientific R&D environments - project management - global teams - executive events - external partnerships --- Source: [Apply at pfizer.wd1.myworkdayjobs.com](https://pfizer.wd1.myworkdayjobs.com/en-US/PfizerCareers/job/United-States---Washington--Bothell/Executive-Assistant-to-the-Chief-R-D-Artificial-Intelligence-Officer_4966430-2?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)