# Executive Assistant

**Company**: Freshfields
**Experience**: senior
**Job type**: full-time
**Salary**: $75,000 to $125,000
**Category**: Legal
**Industry**: Legal

**Apply**: https://freshfields.wd3.myworkdayjobs.com/en-US/FBD_101/job/Boston/Executive-Assistant_R-08680?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/jobs/job_78e538bf-14d

## Description

We are seeking an experienced Executive Assistant to provide administrative support to fee earners in our US practices. The successful candidate will have a strong background in providing complex calendar management, travel arrangements, expenses, document production, and general administrative support.

**Client Engagement**

- Manage complex calendars, ensuring that fee earners' workloads and priorities are taken into account

- Liaise with clients and their support assistants, providing excellent customer service

- Act as a point of contact for fee earners, offering assistance and obtaining key information

- Proactively manage diaries, coordinating meetings and ensuring that fee earners have all necessary documentation

- Prepare correspondence and amend documents to a high standard

**Communication**

- Communicate confidently and effectively in a professional manner

- Initiate communication with fee earners to ensure awareness of current priorities and support required

- Share knowledge with the team and communicate proactively with the line manager

**Team Support**

- Support the fostering of a collaborative team environment

- Provide support when covering for colleagues and offer assistance to prioritize tasks

- Ensure telephones are covered and answered promptly and professionally

- Work flexibly and outside core hours as needed to meet deadlines

**Financial Management**

- Support fee earners in adhering to the firm's risk and compliance requirements

- Assist with the billing process, developing knowledge of billing procedures

- Handle expense management on behalf of fee earners

**Business Development**

- Maintain knowledge of key clients and the firm's strategic objectives

- Develop understanding of knowledge and business development resources and best practices

- Manage contacts in Outlook and Connect for fee earners

- Assist with client events and marketing activities

**Key Requirements**

- Associate's degree or Bachelor's degree

- 3-5 years of experience in the legal or professional services industry

- Advanced technical skills and excellent knowledge of Microsoft Office

**Competencies**

- Excellent communication and organizational skills

- Ability to build relationships with key stakeholders and clients

- Absolute discretion with sensitive and confidential information

- Independent self-starter with problem-solving skills

- Strong team player with adaptability and willingness to develop skills

## Skills

### Required
- Microsoft Office
- calendar management
- travel arrangements
- expense management
- document production

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Source: [Apply at freshfields.wd3.myworkdayjobs.com](https://freshfields.wd3.myworkdayjobs.com/en-US/FBD_101/job/Boston/Executive-Assistant_R-08680?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)