# Administrative Assistant

**Company**: Pfizer
**Location**: New York City, New York
**Work arrangement**: hybrid
**Job type**: full-time
**Salary**: $33.12 - $55.19 per hour
**Category**: Operations
**Industry**: Healthcare

**Apply**: https://pfizer.wd1.myworkdayjobs.com/en-US/PfizerCareers/job/United-States---New-York---New-York-City/Rare-Cardiac-Coordinator_4966110-1?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/jobs/job_7857f078-533

## Description

Use Your Power for Purpose

A career with us is about discovering breakthroughs that change patients' lives. We need dedicated colleagues like you who are efficient, find solutions, and collaborate with others to achieve our purpose. A high-performing administrative team is essential to bringing those therapies to people all over the world and making a positive difference. Your role is crucial in ensuring that these life-changing therapies reach those in need, and your efficiency and collaborative spirit are key to our success. Join us in making a meaningful impact on patients' lives by being part of a team that values innovation, dedication, and teamwork.

**What You Will Achieve**

In this role, you will:

- Provide comprehensive administrative support to multiple leaders, managing complex global calendars, scheduling high-level meetings, and handling travel arrangements and expenses.

- Oversee the management of incoming and outgoing mail, ensuring sensitive and confidential correspondence is handled appropriately.

- Assist with scheduling meetings, reserving conference rooms, setting up teleconferences, and coordinating external visits and logistics.

- Deliver quality work promptly, using judgment to prioritize and resolve urgent issues swiftly.

- Create and maintain distribution lists, organizational charts, and electronic files, supporting various projects and initiatives.

- Manage meeting minutes, follow-ups, and expedite workflow, ensuring efficient communication and task completion.

- Handle purchase orders and track invoices through the system, maintaining accurate financial records.

- Take personal accountability for the quality of work, understanding the broader implications of actions on the department.

- Thrive in a self-directed environment, assuming increased responsibility and accountability for decisions and outcomes, and providing backup assistance when needed.

- Work independently under general supervision, completing recurring assignments, establishing relationships, and proactively sharing knowledge within the work group, with periodic reviews for soundness of judgment and adherence to guidelines.

**Here Is What You Need (Minimum Requirements)**

- High School Diploma or GED with at least 4 years of experience

- Strong interpersonal skills

- Problem-solving ability

- Demonstrated ability to proactively carry out administrative functions proficiently and complete quality work in a timely manner

- Excellent attention to detail, time management, organization, and prioritization skills

- Expert knowledge and proficiency with general office procedures such as telephone reception, customer service, and e-mail etiquette

- Experience coordinating domestic and international travel

- Strong verbal and written communication skills

- Proficient in Microsoft Word, Excel, PowerPoint, and Outlook

**Bonus Points If You Have (Preferred Requirements)**

- College Degree

- Experience in ERP systems

- Experience using applications such as Concur, WebEx, and Ariba

- Excellent interpersonal skills and the ability to work collaboratively with diverse teams

- Adaptability and flexibility in a fast-paced environment

- Proactive approach to identifying and addressing issues

- Ability to maintain confidentiality and handle sensitive information with discretion

- Experience using common AI tools, including generative technologies such as ChatGPT or Microsoft Copilot, to support problem-solving and enhance productivity

**Other Job Details**

- Salary: $33.12 - $55.19 per hour

- Eligibility for overtime, weekend, holiday, and other pay premiums

- Comprehensive benefits package, including 401(k) plan with Pfizer Matching Contributions, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits

## Skills

### Required
- Microsoft Word
- Excel
- PowerPoint
- Outlook
- interpersonal skills
- problem-solving ability
- time management
- organization
- prioritization skills
- telephone reception
- customer service
- e-mail etiquette
- domestic and international travel coordination
- verbal and written communication skills

### Nice to have
- College Degree
- ERP systems
- Concur
- WebEx
- Ariba
- adaptability
- flexibility
- proactive approach
- confidentiality
- AI tools
- ChatGPT
- Microsoft Copilot

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Source: [Apply at pfizer.wd1.myworkdayjobs.com](https://pfizer.wd1.myworkdayjobs.com/en-US/PfizerCareers/job/United-States---New-York---New-York-City/Rare-Cardiac-Coordinator_4966110-1?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)