# Member of Executive Office, Executive Administrative Assistant **Company**: Anchorage Digital **Location**: United States **Work arrangement**: remote **Experience**: senior **Job type**: full-time **Category**: Finance **Industry**: Technology **Apply**: https://jobs.lever.co/anchorage/3422fa78-1103-4086-8ee7-0137dd5e8afe **Canonical**: https://yubhub.co/jobs/job_75c20130-c3d ## Description We are seeking a highly organised and detail-oriented Executive Administrative Assistant to provide comprehensive support to multiple Executives across our business. This person is able to thrive in fast-paced environments with frequent changes and competing priorities. The ideal candidate will have multiple years of experience supporting multiple senior executives in a hyper-growth startup environment. This role requires a proactive individual who excels in calendar management, project coordination, and cross-functional collaboration along with superior communication skills. ## Responsibilities - Own and proactively manage complex calendars for multiple senior executives, scheduling meetings across multiple time zones (and countries), and ensuring optimal time management. - Coordinate domestic and international travel arrangements, including flights, accommodations, ground transportation, and visa requirements, while ensuring cost-effectiveness and adherence to company policy. - Process and manage expense reports accurately and efficiently, ensuring compliance with company guidelines. - Provide general administrative support to the team as required, including document management and correspondence - as well as deck preparation for presentations. - Provide logistical support for team offsites and special events, assisting with planning, venue coordination/sourcing, vendor management, materials preparation, attendee coordination, and on-site support as needed. ## Complexity and Impact of Work - Exceptional organisational and time-management skills with a keen attention to detail with the ability to adapt to changing priorities and handle ambiguity. - Monitor project timelines, milestones, and deliverables to ensure timely completion. - Assist in the planning, execution, and tracking of strategic initiatives and projects led by our Executives. - Excellent communication and interpersonal skills, with the ability to interact professionally with internal and external stakeholders. - Ability to handle confidential information with discretion. ## Organisational Knowledge - Support the alignment of goals, objectives, and initiatives across the three different departments you will be supporting. - Coordinate meetings, workshops, and presentations involving cross-functional teams. - Serve as a liaison between your executives and various departments, facilitating communication and collaboration while being able to relay the right tone. ## Communication and Influence - Coordinate with internal and external stakeholders to prioritise and schedule engagements effectively. - Strategic mindset with the capacity to think critically and contribute innovative ideas. - Passionate about impact: exudes positive energy while not shunning areas of opportunity. Strong work ethic. ## Requirements - Proven experience as an executive assistant to multiple C-level executives or similar senior leadership roles, preferably in a fast-paced environment like investment management, consulting, financial services, fintech, or a technology startup. - Strong proficiency in calendar management (effectively managing executive calendars that are both market-facing and internal for a later stage private company), travel coordination (domestic and international), and expense reporting software. - Proactive problem-solving skills, a 'can-do' attitude, and the ability to understand nuance and exercise judgment. - Comfortable working independently and as part of a team; ability to work autonomously. - Proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets, Google Slides) for slide deck creation, data analysis, and document preparation. - Excellent mastery of tools and systems (e.g., Slack, Notion). - Experience supporting event or offsite logistics. - Experience in project management and cross-functional coordination. - Based on the East Coast, with proximity to NYC preferred. ## Preferred Qualifications - Bonus points if you were emotionally moved by the soundtrack to Hamilton, which chronicles the founding of a new financial system. ## Skills ### Required - calendar management - project coordination - cross-functional collaboration - communication skills - expense reporting software - Google Workspace - Slack - Notion - event logistics - project management - cross-functional coordination