# Logistics Specialist

**Company**: Ajax Systems
**Location**: Warsaw
**Work arrangement**: onsite
**Experience**: senior
**Job type**: full-time
**Category**: Logistics & Supply Chain
**Industry**: Technology

**Apply**: https://jobs.lever.co/ajax/9e93eb86-cf14-4e3c-884f-d78de4910399?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/jobs/job_72534c30-4f8

## Description

Ajax Systems is seeking a Logistics Specialist to join their team in Warsaw. The successful candidate will be responsible for managing logistics operations, including shipment management, warehouse coordination, and invoice processing.

**Responsibilities:**

- Manage end-to-end domestic and international transport by road and courier via freight forwarders

- Analyze and optimize costs for freight, customs clearance, warehousing, and related logistics activities using TMS

- Prepare and run tenders for domestic and cross-border shipments; evaluate carrier bids to secure the best rates, transit times, and delivery terms

- Maintain strategic relationships with key carriers and forwarders; monitor service levels and performance

- Generate all shipping documents and courier labels per system and operational standards; coordinate pickups and deliveries with partners

- Issue transport orders in the ERP system and track execution

- Schedule delivery appointments with customers; liaise with Sales and Warehouse teams to align on dispatch slots

- Manage claims and discrepancies, collaborating with Operations, Logistics, and customers to resolve issues and provide high-quality support

- Coordinate with warehouse teams on order volumes and pick-pack schedules

- Generate ERP packing lists and prepare regional shipment documentation by customer order

- Monitor loading operations to safeguard on-time departures

- Arrange warehouse appointment notices and oversee inbound receipt and loading activities

- Investigate and resolve inventory discrepancies throughout the supply chain

- Support periodic physical inventory counts

- Record, verify, and reconcile invoices for logistics and customs services

- Enter invoices into ERP, allocate costs to individual shipments, and manage quarterly/annual settlements

- Coordinate with subcontractors to clear payment delays and balance variances

- Pack and label office parcels; arrange courier pickups and drop-offs

- Maintain stock of packaging materials according to internal demand

- Serve as primary contact for couriers to ensure seamless internal mail and parcel flows

**Requirements:**

- Bachelor's degree in Logistics, Supply Chain Management or a related field

- In-depth knowledge of road cargo transport document flow and regulatory frameworks (e.g. CMR Convention, ADR)

- Minimum of 4 years' hands-on experience in national and international logistics and freight forwarding

- Proven ability to apply and interpret Incoterms 2020 in import/export transactions

- Proficiency with ERP platforms and transport planning systems (e.g., TMS)

- Full professional fluency in Polish; English proficiency at B1/B2 level; Ukrainian is a strong advantage

**Core Competencies & Personal Attributes:**

- Strong quantitative skills with the capacity to analyze costs, KPIs, and performance metrics

- Proactive in issue identification and rapid resolution of operational challenges

- Exceptional at prioritizing tasks, managing deadlines, and coordinating cross-functional activities

- Collaborative mindset with excellent interpersonal and stakeholder management abilities

- Comfortable multitasking under high workload; responds effectively to changing priorities and crisis situations

- Eager to embrace new tools (TMS, ERP) and best practices to optimize logistics processes

## Skills

### Required
- Logistics
- Supply Chain Management
- CMR Convention
- ADR
- Incoterms 2020
- ERP
- TMS
- Polish
- English
- Ukrainian

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