# Executive Assistant

**Company**: HP
**Location**: Palo Alto, California
**Experience**: senior
**Job type**: full-time
**Salary**: $45 to $66 USD per hour
**Category**: Operations
**Industry**: Technology

**Apply**: https://hp.wd5.myworkdayjobs.com/en-US/ExternalCareerSite/job/Palo-Alto-California-United-States-of-America/Executive-Assistant--Senior-Vice-President--HP-Solutions-Marketing_3159628?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/jobs/job_7125831a-857

## Description

This role provides advanced tactical and strategic administrative support to the Senior Vice President (SVP) of HP Solutions Marketing.

The Executive Assistant serves as a trusted partner to the SVP, enabling operational efficiency, effective decision-making, and seamless coordination across the HP Solutions Marketing organization and broader enterprise.

Responsibilities:

- Manage complex and dynamic executive calendars, scheduling meetings across multiple time zones, prioritizing requests, and ensuring alignment with business-critical activities.

- Coordinate and prepare for executive meetings, leadership forums, and offsites, including agenda development, materials preparation, room reservations, and audio-visual setup.

- Act as a gatekeeper and first point of contact for internal and external stakeholders, exercising sound judgment in filtering, prioritizing, and responding to communications on behalf of the SVP.

- Coordinate domestic and international travel, including flights, accommodations, ground transportation, itineraries, and expense reconciliation.

- Support rhythm-of-the-business activities for HP Solutions Marketing, including staff meetings, leadership reviews, QBRs, and cross-functional planning sessions.

- Develop and produce administrative, utilization, and operational reports to support strategic planning, organizational effectiveness, and executive decision-making.

- Partner closely with other Executive Assistants, Chiefs of Staff, and functional leaders to ensure alignment and smooth execution of cross-org initiatives.

- Coordinate administrative workflows across teams, ensuring consistency, accuracy, and adherence to HP policies and procedures.

- Provide general administrative and office support as required, including document management, mailing, and coordination of office services.

Education & Experience Recommended:

- High School Diploma, GED, or equivalent required; additional education or training preferred.

- Typically 10 years of related experience in senior or executive-level administrative support, preferably supporting a VP or SVP in a large, matrixed organization.

- Experience supporting marketing, sales, or customer-facing organizations is strongly preferred.

Knowledge & Skills:

- Executive-Level Administrative Support

- Calendar and Time Management

- Travel Planning and Expense Management

- Microsoft 365 (Outlook, PowerPoint, Excel, Word)

- Microsoft SharePoint

- Presentation and Document Preparation

- SAP Applications

- Budgeting, Invoicing, and Expense Reporting

- Marketing and Business Acumen

- Office and Vendor Management

- Data Entry and Reporting

- Purchasing and Office Supply Management

Cross-Organizational Skills:

- Effective Communication

- Results Orientation

- Learning Agility

- Digital Fluency

- Customer Centricity

- Discretion and Sound Judgment

Benefits:

- Health insurance

- Dental insurance

- Vision insurance

- Long term/short term disability insurance

- Employee assistance program

- Flexible spending account

- Life insurance

- Generous time off policies, including 4-12 weeks fully paid parental leave based on tenure, 13 paid holidays, and 15 days paid time off.

## Skills

### Required
- Executive-Level Administrative Support
- Calendar and Time Management
- Travel Planning and Expense Management
- Microsoft 365
- Microsoft SharePoint
- Presentation and Document Preparation
- SAP Applications
- Budgeting, Invoicing, and Expense Reporting
- Marketing and Business Acumen
- Office and Vendor Management
- Data Entry and Reporting
- Purchasing and Office Supply Management
- Effective Communication
- Results Orientation
- Learning Agility
- Digital Fluency
- Customer Centricity
- Discretion and Sound Judgment

### Nice to have
- Experience supporting marketing, sales, or customer-facing organizations

---

Source: [Apply at hp.wd5.myworkdayjobs.com](https://hp.wd5.myworkdayjobs.com/en-US/ExternalCareerSite/job/Palo-Alto-California-United-States-of-America/Executive-Assistant--Senior-Vice-President--HP-Solutions-Marketing_3159628?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)