# Associate Facilities Coordinator (R6005)

**Company**: Shield AI
**Location**: Washington, DC
**Work arrangement**: onsite
**Experience**: entry
**Job type**: full-time
**Salary**: USD 10-34 per-hour-wage
**Category**: Operations
**Industry**: Technology

**Apply**: https://jobs.lever.co/shieldai/f4320a4e-63ee-4e4d-b80c-085e2f632109?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/jobs/job_71070aac-fdf

## Description

Shield AI is seeking an Associate Facilities Coordinator to support its operations. The successful candidate will serve as the first point of contact for visitors, clients, and employees, creating a professional and welcoming experience.

Key Responsibilities:

- Greet and assist visitors, ensuring a positive and professional first impression

- Manage emails and general inquiries, routing as appropriate

- Coordinate visitor access, badging, and check-in processes

- Maintain office organization, cleanliness, and readiness at all times

- Schedule meetings and manage conference room bookings

- Support office operations including mail distribution, deliveries, and supply inventory

- Coordinate with vendors and service providers as needed

- Partner with Facilities, IT, and Security teams to support workplace needs

- Maintain accurate records and handle sensitive information with discretion

Required Qualifications:

- High school diploma or equivalent (Associate or Bachelor’s degree preferred)

- 1–3 years of experience in a front desk, receptionist, or administrative role

- Strong verbal and written communication skills

- Proficiency in Microsoft Office or Google Workspace

- Ability to multitask and prioritize in a fast-paced environment

- Strong organizational skills and attention to detail

- Professional demeanor with a customer-service mindset

Preferred Qualifications:

- Experience working within or in tandem to a secure space, SCIF

- Familiarity with visitor management systems (Envoy)

- Experience supporting facilities or office operations

- Basic knowledge of access control and office security protocols

- Experience coordinating vendors, deliveries, and events

- Strong problem-solving skills and ability to work independently

## Skills

### Required
- Microsoft Office
- Google Workspace
- communication skills
- organizational skills
- customer-service skills

### Nice to have
- visitor management systems
- access control and office security protocols
- vendor coordination
- problem-solving skills

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Source: [Apply at jobs.lever.co](https://jobs.lever.co/shieldai/f4320a4e-63ee-4e4d-b80c-085e2f632109?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)