# Facilities Manager **Company**: PayPal **Work arrangement**: onsite **Experience**: senior **Job type**: full-time **Category**: Facilities & Maintenance **Industry**: Technology **Apply**: https://paypal.wd1.myworkdayjobs.com/en-US/jobs/job/Shanghai-China/Facilities-Manager-China_R0137782?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply **Canonical**: https://yubhub.co/jobs/job_6f0d431b-a94 ## Description You will be part of the Global Real Estate Services / Facilities Team, reporting to the Head of Facilities Operations, APAC based in Shanghai. The role covers the day-to-day operations of PayPal facilities across 4 sites in greater China including Hong Kong. You will assist in implementing maintenance strategies and collaborate on projects that enhance the safety and productivity of facilities, ensuring a supportive environment for occupants. **Essential Responsibilities:** - Ensure all facilities are operated and maintained according to established standards and procedures. - Develop and update standards and procedures as business and customer needs evolve. - Help monitor and maintain facility systems, such as electrical, plumbing, and HVAC. - Ensure buildings are presentable, clean, safe, and suitable for occupants and visitors. - Track, forecast, and prepare budgets for facility operations. - Purchase supplies, issue purchase orders, and approve and reconcile invoices. - Support special projects and strategic initiatives within the portfolio. - Report all matters related to sites, risks, projects, budgets, and details to the Onsite Facilities Manager. **Additional Responsibilities & Preferred Qualifications:** - Maintain and upkeep the premise to the optimal level which includes the engineering and soft services aspect. - Full ownership of onsite deliverables including costs and staffing. - Manage minor projects and moves partnering with the wider global CRES functions. - Being a functional partner liaison with the Business Unit Leadership Team in each location. - Communicate regularly and timely with Facilities Operations Team. - Manage vendor relationships and service agreements. - Day-to-day interaction with property owners or property management team. - Manage facility maintenance and operations, and coordinate contractors who provide maintenance services and repairs, furniture moves, simple projects, painting, cleaning, light construction, and/or exterior cleanup. - Manage the outsourced vendor Facilities team including onsite janitorial crew. - Maintain documentation on building and greater facilities such as power diagrams, network diagrams, space usage, etc. - Recognize, support and implement company policies and goals, objectives and procedures from a local perspective. - Conduct regular site inspections of the facilities to ensure they are being pro-actively managed and maintained to PayPal standards. - Manage the facilities to ensure compliance with corporate, city and industry guidelines and regulations. - Prepare annual operating expense budgets, plan, manage and track/monitor facility operations actual costs against budget and partner with the Real Estate and Facilities Finance team to review monthly spend and issue forecasts. - Manage and issue monthly and quarterly metric reports against key facility operating metrics utilizing the internal tool. **Requirements:** - Bachelor’s degree in Engineering/ Science OR Any equivalent combination of education and experience. - At least 2 to 5 years of experience in Facilities Management. - Proficient with both Chinese and English language. - Experience of working within a Facilities Management environment with responsibility for Hard & Soft Services and Standards, SLAs & KPIs. - Experience with Work Order systems. - An understanding of commercial contracts and experience of managing agreed Service Levels within budget. - Excellent people skills with the ability to communicate professionally at all levels and across different regions. - The ability to manage a very busy workload efficiently and to priorities key tasks. - A good level of computer literacy and knowledge of key packages to produce reports etc. MS Word, Excel, PowerPoint, Project. - Ability to manage small fit out projects and participate in overseeing major projects work. - A good knowledge of Building Services, Mechanical, Electrical, HVAC. - Good financial experience, planning, managing and controlling cost. ## Skills ### Required - Facilities Management - Electrical - Plumbing - HVAC - Budgeting - Project Management - Communication - Vendor Management - Chinese ### Nice to have - English - Work Order systems - Commercial contracts - Service Level Agreements --- Source: [Apply at paypal.wd1.myworkdayjobs.com](https://paypal.wd1.myworkdayjobs.com/en-US/jobs/job/Shanghai-China/Facilities-Manager-China_R0137782?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)