# Workplace Assistant

**Company**: Saronic Technologies
**Location**: Virginia Beach
**Work arrangement**: onsite
**Experience**: entry
**Job type**: full-time
**Category**: Operations
**Industry**: Technology

**Apply**: https://jobs.lever.co/saronic/2c2dad74-504a-42bc-be7a-a841ac6d9e75
**Canonical**: https://yubhub.co/jobs/job_6db62979-cae

## Description

The Workplace Assistant is the first point of contact for employees, candidates, customers, and vendors. This role provides front-desk coverage, visitor management, workplace & facilities support, and administrative coordination to ensure a safe, welcoming, and well-operated office environment.

Key responsibilities include:

* Serving as the first friendly point of contact and greeting visitors
* Maintaining office readiness, including cleanliness, organization, and overall presentation
* Coordinating visitor management processes, including pre-registration and compliance with security protocols
* Partnering with Security to manage access, visitor flow, and adherence to onsite policies
* Supporting day-to-day office operations, including office supplies, mail distribution, F&B re-stock and general administrative coordination
* Coordinating and overseeing facilities needs, including minor repairs, preventative upkeep, and vendor engagement for routine services
* Monitoring, tracking, and escalating operational and facilities-related issues to appropriate stakeholders, ensuring timely resolution
* Assisting with onboarding and offboarding by ensuring workspace readiness and supporting basic setup and orientation logistics
* Supporting meetings and events through coordination of room setup, catering, and space readiness
* Tracking recurring issues and providing feedback to Workplace and Facilities to improve office operations

The ideal candidate will have:

* Proven ability to manage front-facing responsibilities with professionalism
* Strong organizational and coordination skills, with experience managing schedules, appointments, and multiple priorities simultaneously
* Excellent written and verbal communication skills, with the ability to interact effectively across teams and with external stakeholders
* Detail-oriented with the ability to track, manage, and follow up on tasks, projects, and administrative processes
* Experience supporting operational workflows, including data entry, documentation, and cross-functional coordination
* Proficiency in workplace tools and systems, including Slack, Microsoft Teams, Envoy, Confluence, and Microsoft Excel
* Familiarity with submitting and managing facilities requests and handling basic IT support requests or ticketing systems
* Ability to work independently while also collaborating effectively in a team environment
* Strong problem-solving skills and adaptability in fast-paced or dynamic settings
* Customer-service mindset with a focus on responsiveness, professionalism, and efficiency
* Prior experience in administrative, coordination, or specialist-type roles preferred

## Skills

### Required
- visitor management
- office administration
- facilities management
- communication
- problem-solving
- teamwork
- customer service