# Medical Records Administrator

**Company**: Spire Healthcare
**Location**: EDINBURGH, MIDLOTHIAN
**Work arrangement**: onsite
**Job type**: full-time
**Category**: Healthcare
**Industry**: Healthcare

**Apply**: https://elij.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX/job/29153?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/jobs/job_6b3755e8-749

## Description

At Spire Healthcare, our patients are at the heart of everything we do,and behind every seamless patient journey is a dedicated team ensuring vital information is in the right place at the right time. As a Medical Administrator, you’ll play a key role in supporting safe, efficient care by managing and maintaining accurate medical records. Your work will directly impact patient experience, helping clinicians deliver the highest standards of treatment with confidence.

In this role, you'll take responsibility for the preparation, tracking, and secure storage of medical records across outpatient, pre-assessment, and admissions clinics. You'll ensure records are organised, accurate, and accessible, responding promptly to requests while maintaining strict confidentiality in line with data protection requirements. From filing reports and correspondence to transporting records across departments, your attention to detail and organisation will be essential in a busy healthcare environment. This is a physically active role which involves regular movement around the hospital, handling large volumes of medical records, lifting and carrying files, and being on your feet for extended periods.

**Duties and Responsibilities:**

- Preparing and tracking patient records for outpatient, pre-assessment, and admissions clinics

- Organising, filing, and securely storing medical records, including archiving

- Responding promptly to requests for records and information

- Managing data input accurately and efficiently

- Handling general administrative duties such as telephone enquiries and photocopying

- Transporting records between departments as required

- Maintaining strict compliance with data protection regulations

**Who we’re looking for:**

- Experience in a healthcare administration or medical records environment (desirable)

- Strong organisational skills and ability to manage priorities in a busy setting

- Confident using Microsoft Office and IT systems

- Excellent communication skills and a collaborative mindset

- Comfortable undertaking the physical aspects of the role, including frequent walking throughout the hospital, moving and transporting medical records, lifting and carrying files, and periods of standing

**Working Hours:** Full Time | 37.5 hours per week | Opening hours are 7am -8pm Monday to Friday, Saturday 7-3, Sunday 8-4, 1 in 4 weekends

**Contract Type:** Permanent

**Benefits:**

- 35 days’ annual leave inclusive of bank holidays (pro rata)

- Access to private healthcare and health insurance options

- Gym and wellbeing benefits

- Free on-site parking

- A supportive team within a leading independent healthcare provider

- Employer and employee contributory pension with flexible retirement options

- ‘Spire for you’ reward platform - discount and cashback for over 1000 retailers

- Free Bupa wellness screening

## Skills

### Required
- Microsoft Office
- organisational skills
- communication skills
- data protection regulations

### Nice to have
- experience in a healthcare administration or medical records environment

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Source: [Apply at elij.fa.em2.oraclecloud.com](https://elij.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX/job/29153?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)