# Executive Assistant to VP Legal

**Company**: Mistral AI
**Location**: Paris
**Work arrangement**: onsite
**Experience**: mid
**Job type**: full-time
**Category**: Legal
**Industry**: Technology
**Wikidata**: https://www.wikidata.org/wiki/Q119718658

**Apply**: https://jobs.lever.co/mistral/43714d11-e677-44aa-beb7-170d230b7f6c?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/jobs/job_69f8f7a1-1a4

## Description

About this role We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our VP Legal in optimizing time, protecting bandwidth, and ensuring seamless operations.

This role requires exceptional communication, discretion, and the ability to anticipate needs in a fast-paced, global environment. The VP Legal operates across multiple time zones and engages with internal/external stakeholders, requiring meticulous coordination and strategic support.

Responsibilities Time Optimization & Focus Protection

- Filter, prioritize, and prepare materials to protect the VP Legal’s focus on high-value tasks and strategic initiatives.

- Act as a gatekeeper for meetings, ensuring relevance and alignment with priorities.

- Optimize schedules to balance execution, planning, and reflection time.

Decision-Making Support

- Clarify urgent matters, highlight key decisions, and ensure the VP Legal is briefed and ready to act.

- Prepare concise briefings, agendas, and follow-ups for meetings to drive efficiency.

Meeting & Preparation Support

- Ensure meeting agendas are clear, relevant, and action-oriented.

- Confirm the VP Legal’s participation is essential and content is decision-ready.

- Structure “work alone” sessions to maximize productivity and strategic thinking.

Team & Governance Coordination

- Define and implement governance frameworks for the legal team.

- Prepare and lead team meetings, all-hands, and offsites, ensuring alignment and cohesion.

- Establish rituals to maintain information flow and team collaboration, especially as the team scales.

Confidentiality & Professionalism

- Handle sensitive legal and business information with the utmost discretion.

- Represent the VP Legal’s office with professionalism, rigor, and a solutions-driven mindset.

Who You Are

- Proven experience as an Executive Assistant supporting legal, compliance, or C-suite leaders (VP Legal/General Counsel preferred).

- Exceptional communication skills in English (mandatory); proficiency in French is a plus.

- Highly organized, detail-oriented, and able to anticipate needs in a dynamic environment.

- Comfortable managing shifting priorities and navigating ambiguity with grace.

- Strong mastery of Google Suite/Microsoft Office; experience with productivity tools (Notion, Slack, CRM) is a plus.

- Proactive problem solver with a positive, can-do attitude and a focus on ownership.

- Thrives in a startup culture where adaptability and impact are key.

What we offer

- Competitive cash salary and equity

- Food: Daily lunch vouchers

- Sport: Monthly contribution to a Gym pass subscription

- Transportation: Monthly contribution to a mobility pass

- Health: Full health insurance for you and your family

- Parental: Generous parental leave policy

## Skills

### Required
- Google Suite
- Microsoft Office
- Productivity tools (Notion, Slack, CRM)

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Source: [Apply at jobs.lever.co](https://jobs.lever.co/mistral/43714d11-e677-44aa-beb7-170d230b7f6c?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)