# Executive Assistant **Company**: GSK **Location**: London, New Oxford Street **Work arrangement**: hybrid **Job type**: full-time **Category**: Human Resources **Industry**: Healthcare **Apply**: https://gsk.wd5.myworkdayjobs.com/en-US/GSKCareers/job/UK--London--New-Oxford-Street/Executive-Assistant---Fixed-Term-Contract_449870?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply **Canonical**: https://yubhub.co/jobs/job_68778545-eb9 ## Description This is a Fixed term Contract role for 24 months that offers a unique opportunity to make a meaningful impact while gaining valuable experience. The Executive Assistant will provide efficient and comprehensive executive, secretarial and administrative support to the SVP Head of Audit & Assurance(A&A) and the global A&A team. **Responsibilities:** - Provide comprehensive and proactive diary management for the SVP Head of Audit & Assurance, scheduling, coordinating and monitoring appointments to optimise priorities and use of time. - Provide proactive diary and stakeholder-meeting support for senior A&A leaders across locations, including VPs, and coordinate recurring meetings such as Stakeholder meetings and meetings with their teams and direct reports. - Understand concepts and methodology of work performed to deal with issues for the manager and in manager’s absence using initiative and knowledge to bring resolution. - Monitor manager’s inbox and deal with incoming and outgoing correspondence in a proactive and timely manner, as required. - Be competent in various company systems (e.g. CERPS/Fiori) to prepare and submit expense reports for designated A&A leaders and provide expense support to other colleagues when required. - Co-ordinate international travel as required including preparation of itineraries and collation of documentation. - Organise logistics for various meetings, conferences and events whilst adhering to the meetings policies, collaborating closely with internal/external parties. - Plan and coordinate A&A team events across locations, including Together Days, holiday events and regional activities supporting A&A Week. - Provide administrative and logistical support for external conferences attended or led by A&A colleagues. - Maintain all A&A email distribution lists and coordination/rotos, for A&A Connect meetings; confirm upcoming sessions and arrange replacement facilitators where required. - Provide ad hoc support to the A&A team as requested, including assistance with procedures and logistics. - Act as a point of contact for A&A colleagues and the wider EA/administrative community, providing practical support and troubleshooting company systems. - Undertake ad hoc reports/projects as required and may provide project leadership for department initiatives. - Provide flexible support to the global A&A team across locations and time zones, including the US, UK, Europe and Singapore, as required. **Basic Qualifications:** - Experience providing organisational and administrative support, including prioritising and coordinating work for multiple senior stakeholders across locations and time zones. - Experience troubleshooting issues, navigating company systems, and maintaining continuity of support across global teams. **Preferred Qualifications:** - A willingness to work flexibly and to go beyond to provide support to the team. - Excellent collaborator with strong relationships across the EA community. - Strong relationship builder and team player. - Proactive thinker and self-starter. - Comfortable in collaborating with all levels of the organisation, with high level of awareness of interdepartmental relationships. **Work Arrangement:** - This role offers a hybrid working model, with a mix of on-site and remote work. ## Skills ### Required - Business Application Support - Customer Service - Data Management - Digital Fluency - Office Management ### Nice to have - willingness to work flexibly - excellent collaboration - strong relationship building - proactive thinking - interdepartmental awareness --- Source: [Apply at gsk.wd5.myworkdayjobs.com](https://gsk.wd5.myworkdayjobs.com/en-US/GSKCareers/job/UK--London--New-Oxford-Street/Executive-Assistant---Fixed-Term-Contract_449870?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)