# Executive Assistant **Company**: Axios **Location**: Arlington, VA **Experience**: senior **Job type**: full-time **Salary**: $75,000 - $80,000 **Category**: Operations **Industry**: Media & Entertainment **Apply**: https://job-boards.greenhouse.io/axios/jobs/8337514?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply **Canonical**: https://yubhub.co/jobs/job_656e8042-f45 ## Description Axios is seeking a Virginia-based Executive Assistant to support the Chief Operating Officer. The ideal candidate will have experience managing executive calendars and priorities, with strong scheduling and logistics skills in a fast-moving organization. Responsibilities: - Manage the COO's calendar strategically, aligning internal and external commitments with her priorities and proactively resolving routine scheduling conflicts. - Learn the COO's priorities and working preferences, use sound judgment to resolve routine scheduling and logistical issues independently, and bring the Chief of Staff clear options when trade-offs or decisions need escalation. - Schedule complex group meetings across the COO's teams, working with executive assistants and participants to bring the right people together. - Own meeting logistics, invitations and materials, anticipating preparation needs and coordinating changes so participants know where to be and what to prepare. - Coordinate the COO's business travel end to end, maintain accurate itineraries and calendar details, and proactively manage changes with relevant partners. - Organize agreed follow-ups from group meetings, track owners and deadlines, and flag dependencies or outstanding items to the Chief of Staff. - Maintain project plans, timelines and status updates; coordinate inputs across teams, follow up with owners, and surface risks, dependencies or decisions that need the Chief of Staff's attention. - Gather and synthesize information, conduct research, and draft concise briefs, presentations and updates to support planning, leadership discussions and decisions. - Take ownership of defined workstreams and special projects as assigned by the Chief of Staff, and identify practical ways to improve coordination, documentation and team processes. - Draft, edit and coordinate internal and external communications for the COO and Chief of Staff, including team updates, stakeholder correspondence and meeting follow-ups; gather input, coordinate review and approval, and ensure messages are clear, accurate and timely. - Handle sensitive information with discretion and keep the COO and Chief of Staff informed of changes that affect their plans. Requirements: - Experience managing executive calendars and priorities, with strong scheduling and logistics skills in a fast-moving organization. - Excellent prioritization, time management and attention to detail, with a proactive approach to anticipating needs and adapting as priorities change. - Clear, concise communication and confidence coordinating across multiple executives and teams, keeping colleagues and external contacts informed as plans change. - Strong writing and editing skills, with experience preparing internal and external communications, adapting tone and content for different audiences, and capturing an executive's voice with accuracy, professionalism and discretion. - Sound operational judgment: anticipate and solve routine problems, assess urgency, make decisions with limited guidance, and recognize when to escalate, while handling confidential information with discretion. - Strong coordination skills: organize meeting preparation and follow-ups, track deadlines, and collaborate with executive assistants and accountable owners. - Experience coordinating projects across teams, with the ability to turn broad goals into organized plans, track progress, and follow through without constant direction. - Ability to synthesize information and prepare clear written updates and presentations, with curiosity about business priorities and how different teams work together. - Comfort using Google calendar, document and collaboration tools to keep schedules and follow-ups organized. Benefits: - 401(k) with employer match - Robust PPO and High Deductible health insurance options on the Blue Cross Blue Shield network - Employer Health Savings Account (HSA) contribution for the high deductible health plan option - Dental and vision coverage - Primary caregiver 12-week paid leave - Generous vacation policy, plus holidays - One mental health day per quarter - Annual learning and development stipend - $100 monthly work-from-home stipend - Tele-mental health services through Headspace - OneMedical membership, including tele-health services - Personal health advocacy resources through HealthAdvocate - Inclusive fertility, hormonal health and family forming benefits through Carrot Fertility - Access to the Axios Employee Support Fund - Increased work flexibility for parents and caretakers - Virtual company-sponsored social events - A strong and positive work environment ## Skills ### Required - executive calendar management - logistics coordination - communication - writing - project management ### Nice to have - AI literacy - Google calendar - document and collaboration tools --- Source: [Apply at job-boards.greenhouse.io](https://job-boards.greenhouse.io/axios/jobs/8337514?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)