# Executive Assistant **Company**: CVS Health **Experience**: senior **Job type**: full-time **Salary**: $22.59 - $58.85 **Category**: Operations **Industry**: Healthcare **Apply**: https://cvshealth.wd1.myworkdayjobs.com/en-US/CVS_Health_Careers/job/Executive-Assistant-to-VP-Service-Operations_R1096562?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply **Canonical**: https://yubhub.co/job/executive-assistant-63262427-43f/ ## Description We're building a world of health around every individual , shaping a more connected, convenient and compassionate health experience. At CVS Health®, you'll be surrounded by colleagues who care deeply, innovate with purpose, hold themselves accountable and prioritize safety and quality in everything we do. This is an opportunity for a highly organized and proactive professional to partner closely with senior business leaders in a fast-paced, highly visible environment. **Job Summary** The Executive Assistant (EA) will directly support the Business Transformation Services and Solutions (BTSS) Vice President in the Aetna Service Operations organization. **Responsibilities** - Proactively manage and coordinate the daily schedule and calendar, contacts, travel arrangements, meetings, conferences, and seminars. - Arrange and schedule numerous meetings; maintain and update the calendar; assess the importance of meeting requests and schedule accordingly; demonstrate flexibility; serve as the first line of defense for the high volume of phone and email communications. - Arrange travel and all accommodations, including comprehensive, detailed itineraries. - Process reimbursements and expense reports in accordance with established policy guidelines; track expenses and follow up in a timely manner. - Serve as a bridge for smooth communication; demonstrate leadership to maintain credibility, trust, and support with senior management. - Ensure excellence in complex meeting and event preparation, setup, and follow-up, including preparing presentations, agendas, and materials; documenting notes; coordinating follow-up items to completion; and arranging food and beverages. - Coordinate onboarding and offboarding of employees and consultants, including hardware installation and repair requests, space planning, etc. - Manage general office and administrative tasks, including ordering miscellaneous supplies, renewing memberships and subscriptions, managing distribution lists, and coordinating deliveries. - Manage department files, including electronic document systems, intranet websites, wikis, and web-based project management tools. - Edit presentations, agendas, spreadsheets, communications, databases, and reports. - Prioritize and track deliverables, manage project timelines, deadlines, and requests. - Participate in meetings, take notes, and disseminate information to relevant stakeholders, including weekly email updates. Draft and edit correspondence. - Manage special projects as assigned and assist other department members as necessary. - Handle confidential information appropriately and always act with discretion. **Requirements** - 3-5 years of Executive Assistant experience - Strong problem-solving and decision-making skills - Demonstrated experience supporting multiple executives in a complex, matrixed organization - Demonstrated experience coordinating executive phone coverage, calendars, and detailed work and travel itineraries - Exceptional organizational and prioritization skills with the ability to manage competing demands - Strong communication skills with a high degree of professionalism and executive presence - Advanced proficiency in Microsoft Office (Outlook, Word, Teams, PowerPoint, Excel, CoPilot) - Proven ability to handle sensitive and confidential information with discretion **Preferred Qualifications** - Excellent interpersonal skills with the ability to represent the organization professionally in both telephone and face-to-face interactions - Demonstrated experience taking thorough notes and translating discussions into actionable next steps - Strong judgment in understanding priorities and modifying meeting schedules and content as needed - Proven ability to work autonomously while also collaborating effectively with others - Exposure to healthcare, insurance, or multi-product organizations - Experience supporting executive-level forums (e.g., talent reviews, business reviews, strategy sessions) - Bachelors Degree preferred **Schedule and Pay** - Monday through Friday, Day shift, Eastern Time Zone hours - Anticipated Weekly Hours: 40 - Time Type: Full-time - Pay Range: $22.59 - $58.85 **Benefits** - Comprehensive benefits package, including medical, dental, and vision coverage, paid time off, retirement savings options, wellness programs, and other resources For more fresh new jobs, check out [yubhub.co](https://yubhub.co/). ## Skills ### Required - Microsoft Office - problem-solving - decision-making - organizational skills - communication skills - confidentiality ### Nice to have - interpersonal skills - note-taking - prioritization - autonomy - collaboration - healthcare experience --- Source: [Apply at cvshealth.wd1.myworkdayjobs.com](https://cvshealth.wd1.myworkdayjobs.com/en-US/CVS_Health_Careers/job/Executive-Assistant-to-VP-Service-Operations_R1096562?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)