# Executive Assistant

**Company**: Okta
**Location**: San Francisco, California
**Work arrangement**: hybrid
**Experience**: senior
**Job type**: full-time
**Salary**: $117,000-$160,000 USD
**Category**: Engineering
**Industry**: Technology

**Apply**: https://job-boards.greenhouse.io/okta/jobs/7862411?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/jobs/job_624ca704-3df

## Description

We are looking for an Executive Assistant to provide administrative, logistical, and project-related support to Engineering executives within the Auth0 Product Unit. This is a highly visible position within the organization, enabling our executives in a collaborative, and remote environment to ensure they can be effective in their roles.

The ideal candidate will have a minimum of 5 years of experience as an Administrative Assistant supporting multiple VP-level remote executives. They will be able to actively manage multiple projects in a fast-moving, high-pressure environment and be flexible in response to changing priorities and needs.

Responsibilities:

- Manage daily schedule of the Executives

- Schedule and coordinate logistics for meetings, conferences, and special events across global time zones (remote & in person)

- Coordinate domestic and international travel, process expense reports, and assist with management of travel budget needs

- Co-ordinate All Hands and Newsletters for each of the Executives' organisations

- Act as a liaison for assigned executives, relaying and exchanging information with others

- Anticipate the Executives' needs and proactively assemble the appropriate people and resources to solve problems

- Field incoming requests; exercise strong judgment and discretion with highly confidential information

- Work cross-functionally to ensure communication is efficient and clear between teams

- Organize, prioritize, and coordinate multiple work activities with demonstrated ability to meet deadlines

Requirements:

- Minimum of 5 years of experience as an Administrative Assistant supporting multiple VP-level remote executives

- Complete confidentiality on all business matters

- Ability to actively manage multiple projects in a fast-moving, high-pressure environment

- Ability to be flexible in response to changing priorities and needs

- Extensive experience with arrangement of complex schedules and logistics, at times, across multiple time zones

- Extraordinary time management skills and attention to detail

- Strong communication, planning, organisational, and analytical skills

- Ability to remain energetic and positive in a fast-paced and demanding environment

- Dedicated with the ability to anticipate next steps

- Works well with a variety of personalities; embraces teamwork

- Proficient working with Google Workspace

Salary: The annual base salary range for this position for candidates located in the San Francisco Bay area is between $117,000-$160,000 USD.

## Skills

### Required
- Google Workspace
- Time management
- Communication
- Planning
- Organisation
- Analytical skills

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Source: [Apply at job-boards.greenhouse.io](https://job-boards.greenhouse.io/okta/jobs/7862411?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)