# Supply Chain Associate

**Company**: International Organization for Migration (IOM)
**Location**: Rome, Italy
**Work arrangement**: onsite
**Experience**: mid
**Job type**: contract
**Category**: Logistics & Supply Chain
**Industry**: Non-Profit

**Apply**: https://fa-evlj-saasfaprod1.fa.ocs.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1001/job/22183?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/jobs/job_615afcfe-588

## Description

We are seeking a Supply Chain Associate to join our team in Rome, Italy. As a Supply Chain Associate, you will be responsible for providing support to the supply chain operations in Italy and Malta.

**Job Description**

Under the overall supervision of the Director, Coordination Office for the Mediterranean and Chief of Mission in Italy and Malta, in close coordination with the Resource Management Officer and the direct supervision of the Senior Supply Chain Associate, the incumbent will be responsible for carrying out the following duties and responsibilities:

- Receive and consolidate all procurement requisition forms; verify they have all the required information and comply with the Purchase Authorization Matrix and other office instructions and obtain any necessary additional information.

- Assist supervisors in more complex, higher-value purchases.

- Prepare tender documents, solicit bids and quotations as applicable; prepare bid analysis summary and share it with the requesting unit; may participate in the evaluation process and provide technical inputs.

- Monitor status of open requisitions and follow up on the timely delivery of goods and services; upon delivery, coordinate with the receiving unit to obtain satisfactory delivery notes.

- Review vendor invoices, prepare payment requests and coordinate with Finance the timely payment to suppliers/service providers.

- Create and maintain physical and electronic records of all documentation through the procurement cycle in accordance with IOM instructions and procedures; retrieve, present and analyse information from the system and prepare periodic reports highlighting issues that require attention.

- Conduct market surveys to identify potential new suppliers/service providers; participate in their evaluation regarding quality, prices and services in line with the organisation's best interests.

- Keep track of any contractual agreements and inform concerned parties for timely renewal; monitor office supplies and service and prepare requisitions when required and coordinate with Finance Unit the payment of utilities invoices.

- Provide briefing and technical guidance to all staff in the office on procurement related instructions and procedures.

- Perform supply chain tasks related to property and asset management, warehousing, insurance coverage, maintenance, and transportation.

- Coordinate fleet operations activities including preparation of daily vehicle schedule, monitoring of vehicle logbooks, and coordination of vehicle maintenance.

- Provide training and guidance to the junior SCM staff of CO, while supervising, monitoring, evaluating and supporting their professional and career development.

**Qualifications**

- University degree in Business Administration, Accounting, Logistics, Supply Chain Management or a related field from an accredited academic institution with three years of relevant professional experience; or

- High school diploma with five years of relevant professional experience;

- Certification in Procurement, Logistics or Supply Chain Management is an advantage.

- Experience in procurement and logistics and working with vendors and service providers;

- Experience with asset management process;

- Experience working with IOM/UN Procurement and Logistics Rules and Procedures is an advantage;

- Experience working in an International Organisation an advantage.

- High level of computer literacy;

- Ability to work with national and international institutions;

- Ability to prepare clear and concise report;

- Excellent communication and negotiation skills;

- Ability to establish realistic resource requirements to meet IOM needs.

- Fluency in Italian and English (oral and written).

**Benefits**

IOM offers a comprehensive benefits package including competitive salary, health insurance, and paid time off.

## Skills

### Required
- procurement
- logistics
- supply chain management
- asset management
- communication
- negotiation
- Italian

### Nice to have
- certification in procurement
- logistics or supply chain management
- experience working with IOM/UN Procurement and Logistics Rules and Procedures

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