# Onboarding Coordinator - APAC

**Company**: OpenAI
**Location**: Singapore
**Work arrangement**: hybrid
**Job type**: full-time
**Category**: Human Resources
**Industry**: Technology
**Wikidata**: https://www.wikidata.org/wiki/Q124605186

**Apply**: https://jobs.ashbyhq.com/openai/70eba6e4-73e0-4cf9-a0d5-e49caeca9d7b?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/job/onboarding-coordinator-apac-6052b183-e01/

## Description

We are seeking an Onboarding Coordinator to support our APAC onboarding program, based in Singapore. The successful candidate will manage the day-to-day execution of onboarding activities across APAC, ensuring a smooth, welcoming, and well-coordinated experience for new hires and their managers.

Responsibilities:

- Own day-to-day coordination of APAC new hire onboarding, including logistics, communications, scheduling, and stakeholder coordination across Singapore, India, Australia, and other regional locations.

- Draft and send templated communications to new hires and managers, including pre-onboarding emails, Day 1 notes, reminders, travel and logistics guidance, and follow-ups.

- Manage calendar invites for onboarding sessions, tech setup, security briefings, leadership sessions, culture programming, and other APAC onboarding activities.

- Partner with the APAC IT onboarding team to support device readiness, distribution, and Day 1 setup, ensuring laptops and equipment are prepared and available in time for new hire starts.

- Coordinate logistics for in-person onboarding in Singapore, with support for emerging office locations, including room scheduling, facilitator support, materials, AV coordination, and day-of assistance.

- Partner with Workplace teams to support Day 1 integration, including badge access, space readiness, office arrival logistics, and a smooth on-site experience for new hires.

- Support occasional remote onboarding across the APAC region, ensuring a consistent and high-quality experience regardless of location or time zone.

- Maintain and update onboarding pages and resources in tools such as Notion and OpenHouse with accurate APAC session information, dates, regional guidance, office logistics, and materials.

- Support facilitators and presenters with session preparation, run-of-show coordination, time zone alignment, and real-time troubleshooting.

- Help manage onboarding exceptions, regional nuances, off-cycle starts, and location-specific needs with care, attention to detail, and sound judgment.

Requirements:

- Experience in onboarding coordination, HR operations, or program coordination in a fast-paced, high-growth environment.

- Strong organizational and communication skills, with comfort managing multiple timelines, stakeholders, and time zones across APAC.

- Proficiency with tools such as Google Calendar, Slack, Notion, Zoom, and related collaboration platforms.

- Ability to work independently, anticipate needs, and proactively resolve scheduling, communication, or logistical issues.

- Experience supporting global, regional, or cross-functional teams is a strong plus.

- Comfort partnering with stakeholders across IT, Workplace, Recruiting, People teams, and regional business leaders to deliver a smooth new hire experience.

- Based in Singapore and able to support in-person onboarding activities locally, with coordination support for emerging office locations as needed.

For more fresh new jobs, check out [yubhub.co](https://yubhub.co/).

## Skills

### Required
- onboarding coordination
- HR operations
- program coordination
- Google Calendar
- Slack
- Notion
- Zoom

### Nice to have
- global team support
- cross-functional collaboration
- time zone management

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Source: [Apply at jobs.ashbyhq.com](https://jobs.ashbyhq.com/openai/70eba6e4-73e0-4cf9-a0d5-e49caeca9d7b?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)