# Office Engineer/Assistant Project Manager

**Company**: WSP
**Location**: New York, NY
**Work arrangement**: onsite
**Experience**: mid
**Job type**: full-time
**Salary**: $99,840 - $116,480
**Category**: Engineering
**Industry**: Consulting

**Apply**: https://emit.fa.ca3.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_2001/job/92829?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/jobs/job_5fdcde43-3b6

## Description

We are seeking an Office Engineer/Assistant Project Manager to join our Project Controls & Technology Team. As an Office Engineer/Assistant Project Manager, you will report full-time to our client's office at 2 Broadway in Manhattan.

Responsibilities:

- Support the Project Manager in implementing the project vision and initiatives

- Develop and implement efficient workflow processes, monitor daily activities, and make modifications as needed

- Prepare, format, and distribute memos, letters, and reports

- Maintain accurate filing systems and ensure proper documentation of contractor records

- Manage documentation in SharePoint or similar Electronic Document Management System (EDMS)

- Coordinate timecard collection, prepare invoice packages, and monitor inventory of supplies

- Assist with internal documentation requests, scanning of program files, and preparation of meeting agendas and summaries

- Maintain shared folders, logs, and databases in coordination with the Data Administrator

- Track distribution of safety materials, toolbox forms, and compliance notices

- Support onboarding of new hires and provide backup support to Data Administrator when needed

- Consolidate daily reports, manage contractor access forms, and safety toolbox submissions

- Communicate effectively with project team members

- Develop and maintain spreadsheets and databases for correspondence logs and progress reports

- Generate presentations as directed by the Project Manager

- Foster strong client relationships

Requirements:

- Bachelor's degree or equivalent work experience (4 years in a business environment)

- Minimum of 3 years of experience as an administrative assistant or document control clerk with a Consultant Construction Manager or a construction organization

- Ability to work onsite 5 days per week

- Experience working on Design, Pre-Construction, Construction, and Closeout or similar projects preferred

- Advanced computer and word processing skills using MS Office applications

- Excellent interpersonal, written, and verbal communication skills

- Ability to coordinate multiple high-priority deadlines and demonstrate flexibility when priorities change

- Excellent organizational and prioritizing skills with the ability to multitask

Benefits:

- Comprehensive suite of benefits including medical, dental, vision, disability, and life insurance

- Retirement savings

- Paid sick leave

- Paid vacation or personal time

- Paid parental leave

- Paid time off for bereavement, voting, and naturalization proceedings

Compensation:

- Expected salary: $99,840 - $116,480

## Skills

### Required
- MS Office applications
- workflow management
- documentation management
- communication
- organizational skills

### Nice to have
- Design
- Pre-Construction
- Construction
- Closeout

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Source: [Apply at emit.fa.ca3.oraclecloud.com](https://emit.fa.ca3.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_2001/job/92829?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)