# Front Office Coordinator / Guest Service Agent (m/w/d)

**Company**: Helsing
**Location**: Munich
**Category**: Operations
**Industry**: Technology

**Apply**: https://job-boards.greenhouse.io/helsing/jobs/4998730101?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/jobs/job_5fccfe8e-948

## Description

## Job Overview

As the first point of contact for visitors, you will be responsible for ensuring a smooth and welcoming experience for guests, clients, and candidates at our Munich office. You will be part of the Core Operations team and play a vital role in maintaining the day-to-day operations of our office.

## Daily Tasks

- Greet and assist visitors, clients, and candidates from check-in to registration and issuance of visitor badges

- Coordinate meeting rooms, calendars, and catering for interviews, client visits, and leadership meetings

- Manage the reception area, access processes, and security protocols

- Handle incoming and outgoing mail, courier services, and deliveries

- Administer the company's fleet management, including bookings, maintenance, and documentation

## Requirements

- Relevant experience in front-of-house, hospitality, or reception roles

- Strong organisational skills and attention to detail

- High level of discretion and integrity when handling confidential data

- Proactive thinking and high sense of responsibility

- Fluent German and English language skills

## Nice to Have

- Completed commercial or hotel-related training

- Experience with visitor management, access control, or fleet management systems

## Benefits

- Competitive salary and stock options

- Relocation support up to €2,500 and 4 weeks temporary accommodation

- Annual training allowance of €500

- Health and wellbeing benefits, including gym membership and mental health support

- Regular company events and social allowances

- Extended parental leave and family support

## About Helsing

Helsing is a defence AI company that aims to protect democracies by developing and deploying advanced technologies. We operate in a highly regulated industry with unique technical requirements and challenges.

## Skills

### Required
- organisation
- communication
- discretion
- proactive thinking
- German
- English

### Nice to have
- hotel management
- visitor management
- fleet management

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Source: [Apply at job-boards.greenhouse.io](https://job-boards.greenhouse.io/helsing/jobs/4998730101?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)