# Executive Assistant, North America Marketing

**Company**: HP Inc.
**Location**: Tlaquepaque, Jalisco
**Experience**: senior
**Job type**: full-time
**Category**: Operations
**Industry**: Technology

**Apply**: https://hp.wd5.myworkdayjobs.com/en-US/ExternalCareerSite/job/Tlaquepaque-Jalisco-Mexico/Executive-Assistant--North-America-Marketing_3170632?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/job/executive-assistant-north-america-marketing-5e7ff573-c7c/

## Description

We are looking for a proactive, resourceful Executive Assistant to provide shared support to two leaders within HP's North America Marketing organization.

This role helps leaders and their teams operate effectively through strong calendar management, seamless travel coordination, accurate administrative processes and engaging team activities.

The ideal candidate anticipates needs, manages competing priorities and takes ownership of resolving issues. You bring sound judgment, attention to detail and a practical approach to problem solving, building strong relationships across teams to keep work moving.

**Key Responsibilities:**

- Manage complex calendars across time zones, prioritize meeting requests, resolve scheduling conflicts and protect time for business priorities.

- Balance the needs of two leaders, clarify priorities and communicate proactively to ensure reliable, consistent support.

- Own end-to-end domestic and international travel arrangements, including bookings, itineraries, ground transportation and logistics.

- Coordinate purchase requests, purchase orders, vendor documentation and invoice processing, ensuring accuracy and timely completion in line with company policies.

- Work with Finance, Procurement and vendors to resolve invoicing discrepancies, payment delays and administrative issues.

- Coordinate team-building activities, recognition moments, internal engagement initiatives and team meetings.

- Create and maintain Excel trackers, reports and PowerPoint presentations.

- Anticipate needs, identify gaps and recommend practical improvements that save time and help the organization run more efficiently.

- Handle sensitive business, organizational and personnel information with discretion and professionalism.

**Experience and Qualifications:**

- Experience providing executive or senior administrative support, ideally supporting multiple leaders in a complex organization.

- Strong organizational skills and the ability to manage competing priorities with sound judgment.

- Experience coordinating travel, expenses, purchasing and invoice processing.

- Proficiency in Microsoft Outlook, Excel, PowerPoint and Teams.

- Clear written and verbal communication skills, with the ability to work effectively across functions, cultures and time zones.

- Strong attention to detail and follow-through, with ownership from initial request through resolution.

- A proactive, service-oriented mindset and the confidence to ask questions, flag risks and solve problems independently.

**What Success Looks Like:**

Leaders are well prepared and able to focus on their highest priorities. Calendars and travel run smoothly, purchasing and invoices are processed accurately and on time, and team activities strengthen connection and engagement. Administrative issues are anticipated, resolved and used as opportunities to improve how the team works.

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## Skills

### Required
- Microsoft Outlook
- Excel
- PowerPoint
- Teams
- organizational skills
- communication skills
- problem-solving skills

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Source: [Apply at hp.wd5.myworkdayjobs.com](https://hp.wd5.myworkdayjobs.com/en-US/ExternalCareerSite/job/Tlaquepaque-Jalisco-Mexico/Executive-Assistant--North-America-Marketing_3170632?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)