# Pharma Assistant **Company**: International Rescue Committee (IRC) **Location**: Cucuta **Job type**: full-time **Salary**: $2,240,000 **Category**: Healthcare **Industry**: Healthcare **Apply**: https://theirc.wd1.myworkdayjobs.com/en-US/External_Careers/job/Cucuta-Colombia/Asistente-de-Pharma---Socios_JR00005727?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply **Canonical**: https://yubhub.co/jobs/job_5dc29ae2-9df ## Description The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. The Pharma Assistant will provide administrative, documentary, and operational support to pharmaceutical processes within IRC, contributing to improving the living conditions of vulnerable populations, including migrants, displaced persons, refugees, and host communities. **Operational Management of Medicines and Medical Supplies** - Monitor and ensure timely updates of information related to inventories, consumption, stock movements, expirations, and availability of medicines and medical supplies. - Administer and update control tools used for monitoring supply, storage, and distribution. - Consolidate information from warehouses, clinics, and implementing partners. - Track purchase orders, deliveries, receipts, and transfers of pharmaceutical products. - Identify operational inconsistencies related to inventories, expirations, stockouts, or overstocking and report them to management. - Support physical inventory counts and documentary reconciliations. - Monitor compliance with protocols, procedures, and standards established by IRC, Colombian regulations, and guidelines from the Departmental Health Institute and Ministry of Health and Social Protection. **Pharmaceutical Document Management** - Maintain organised and updated physical and digital documentation of the area. - Monitor expiration dates of supplier documentation and escalate to management as needed. - Consolidate evidence required for audits, monitoring, and compliance processes. - Administer electronic repositories and physical archives of the pharmaceutical area. **Support to Pharmaceutical Quality** - Maintain updated temperature records, cold chain, storage, and other required controls. - Manage records related to expirations, returns, quarantines, product withdrawals, and final dispositions. - Support follow-up of corrective actions, preventive actions, and improvement plans. - Consolidate information required for GDP self-assessments, audits, and inspections. **Supplier and Procurement Management** - Monitor expiration dates of supplier documentation. - Manage documentary collection requirements. - Support visit schedules and follow-up processes. **Monitoring and Information Management** - Prepare operational reports and indicators defined by the Pharmaceutical Management. - Consolidate periodic information on consumption, stocks, and availability of medicines. - Maintain updated dashboards, matrices, and area reports. - Generate timely alerts to management. **Follow-up and Administrative Management** - Manage meetings, training sessions, and visits. - Prepare agendas, minutes, and commitment tracking matrices. - Follow up on commitments, improvement plans, and corrective actions. - Prepare presentations, reports, and documents for managerial review. - Manage internal requests and administrative requirements related to the pharmaceutical area. **Training and Capacity Building Support** - Manage pharmaceutical training logistics. - Maintain updated attendance records and training evidence. - Support preparation and updating of training materials. - Conduct operational inductions on pharmaceutical tools and formats. **Area Development** - Contribute to the implementation of initiatives and activities defined by the Pharmaceutical Management to strengthen pharmaceutical processes. - Support the fulfilment of goals and objectives of each grant. **Compliance and Other Tasks** - Support compliance with regulatory frameworks by monitoring records, documentation, and required activities. - Assist in other tasks assigned by the supervisor to strengthen and develop the organisation in intervention territories. **Requirements** - Technical/Assistant in Pharmacy or related health field. - 2 years of experience in pharmaceutical services and/or healthcare establishments. - Experience in humanitarian organisations, development, or public health is valued. **Specific Knowledge** - Good practices in storage and dispensing of pharmaceutical supplies. - Experience in pharmacy or drugstore management. - Regulations related to medicines, devices, and medical supplies. - Microsoft Office skills. - Documentary management and archiving. **Skills and Competencies** - Attention to detail. - Ability to manage multiple administrative tasks in an organised manner. - Ability to follow procedures and instructions. - Clear communication, both orally and in writing. - Teamwork and collaboration. - Effective communication and service orientation. - Strong written and oral communication skills. - Strong negotiation and problem-solving skills. - Excellent interpersonal skills. - Ability to provide results and communicate through report writing. **Work Environment** - Standard office environment with occasional travel as needed. **Remuneration Package** - Employment contract. - Salary: $2,240,000 with social benefits as per law. ## Skills ### Required - Pharmacy - Medical Supplies - Inventory Management - Documentation - Communication - Teamwork ### Nice to have - Humanitarian Organisations - Public Health - Microsoft Office --- Source: [Apply at theirc.wd1.myworkdayjobs.com](https://theirc.wd1.myworkdayjobs.com/en-US/External_Careers/job/Cucuta-Colombia/Asistente-de-Pharma---Socios_JR00005727?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)