# Office Manager **Company**: CMS **Location**: Singapore, CMNO **Work arrangement**: onsite **Experience**: senior **Job type**: full-time **Category**: Operations **Industry**: Legal **Apply**: https://cmno.wd3.myworkdayjobs.com/en-US/CMS_Career_Site/job/CMNO-CMS-Singapore/Office-Manager---Singapore_JR106081-2?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply **Canonical**: https://yubhub.co/jobs/job_5bb6f254-19c ## Description We are seeking an Office Manager to support our CMS Singapore office. The Office Manager will report to the Office Managing Partner in Singapore and work closely with regional business services teams. The role is responsible for the effective day-to-day operation of the office, covering facilities, office administration, local finance processes, and people administration. **Responsibilities:** **Office** - Manage reception and meeting room areas - Manage equipment, office services, and facilities, including liaising with all relevant suppliers - Maintain a professional and positive office environment - Ensure licences and insurance policies are renewed and other regulatory requirements are complied with, e.g., regulatory filings - Manage the firm’s relationship with the Singapore bar association and coordinate visa administration on behalf of CMS - Keep all staff aware of office procedures, such as health and safety requirements - Provide administrative support to lawyers where required, including diary and appointment coordination - Prepare legal correspondence and documentation for lawyers - General administration and record-keeping duties **Finance and Accounting** - Perform accounting functions as directed by the Financial Controller, which may include billing and collections, banking transactions, budgeting, petty cash, and accounts payable - Liaise with outside accountants for audits, preparation of tax returns, and the production of other reports as required by law **People and HR Administration** - Coordinate onboarding and offboarding administration, including documentation, inductions, system access, and joining/leaving arrangements - Respond to and manage HR queries, such as leave management and signposting to policies and procedures - Prepare monthly payroll files for an outsourced payroll provider and ensure that appropriate payments are made and recorded - Keep abreast of changes to Singapore regulatory or employment law that may be relevant to staff in the office, ensuring that the office remains compliant in all employer obligations - Keep the global HR team aware of employee changes/issues within the office - Appropriately escalate any HR issues to the HR Business Partner team **Required Skills/Abilities:** - Excellent written and verbal communication skills in English - Previous office management experience covering facilities, finance, and people administration - Strong interpersonal and client service skills - Detail-oriented and professional - Ability to organize and prioritize tasks - Extremely proficient in Microsoft Office Suite or other similar software programs - Ability to maintain confidential records - Knowledge of Singapore employment legislation - Ability to work under pressure - Flexible working approach - Adaptable to changes in the working environment - Knows when to seek guidance or further input from others before taking action **Education and Experience** - Bachelor's degree in Business Administration, Finance, HR, or a related field preferred - At least five years' experience in a similar position - Meets all legal requirements to live and work in Singapore - Experience of office management with knowledge of accounting procedures and information systems (prior experience in a law or professional services firm favored but not essential) - Experience of finance and HR administration, including onboarding, employee records, benefits administration, and payroll coordination **What’s in it for you?** As a future-facing firm, we take a bold, dynamic, and agile approach to help clients of every size face the future with confidence. We empower and support our people to realise their ambitions through access to high-quality, interesting, and engaging work alongside a competitive package. ## Skills ### Required - Microsoft Office Suite - English - office management - facilities management - finance administration - HR administration - Singapore employment legislation ### Nice to have - accounting procedures - information systems - law or professional services firm experience --- Source: [Apply at cmno.wd3.myworkdayjobs.com](https://cmno.wd3.myworkdayjobs.com/en-US/CMS_Career_Site/job/CMNO-CMS-Singapore/Office-Manager---Singapore_JR106081-2?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)