# Personal Assistance

**Company**: Linklaters
**Location**: London
**Experience**: senior
**Job type**: full-time
**Category**: Legal
**Industry**: Legal

**Apply**: https://linklaters.wd3.myworkdayjobs.com/en-US/Linklaters/job/London/Personal-Assistant--part-time--50--_R00016356?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/jobs/job_54372ac7-a55

## Description

You will provide a full range of PA, secretarial, co-ordination and administrative tasks, including all document work, matter management, billing, developing pitch material, and supporting on marketing and K&L activities.

You are expected to build close relationships with your fee earners so that you can anticipate their needs in advance and understand how they like to manage their time. This will enable you to manage their diaries in a highly effective and proactive manner, understanding and anticipating which clients / colleagues need to be prioritised at any given time, whether to block out time to assist with their preparation for meetings or whether any meetings are required in advance of any client meetings for the purpose of preparation.

You will be a first point of contact for your fee-earners, you will be responsible for managing your fee-earners’ inboxes, liaising with clients and answering and distributing incoming phone calls. The most effective PAs proactively respond to queries from clients and colleagues on their fee earners behalf, anticipating where you may be able to support your fee earners further, by completing follow up actions without asking them.

**Network Building and Relationship Management** You will work in line with the firm’s ‘one team’ approach, sharing your experience and your workload and using all available firmwide resources to meet deadlines; positive engagement with the Secretarial Services Team will be key to your success.

**Technical and Professional Expertise** Using your knowledge and experience, you will support your fee-earners with a range Business Development and Marketing activities e.g., pitch production and the co-ordination of internal and external events, including meeting with event organisers, liaising with Business Teams and ensuring costs are maintained against budget.

**Continuous Improvement** You will continue to develop your competencies and skills in order to provide excellent professional assistance, attending training when required.

**Teamwork** You will be an adept collaborator, working as part of a team with a high level of commitment and determination to help your team achieve success.

**Communication Skills** Strong communication skills are a must. You should be approachable and flexible with an ability to communicate with senior stakeholders effectively and know how to target messages to the audience.

**Reliability** Given the nature of our work, the ability to maintain high levels of accuracy and confidentiality whilst working under pressure is essential.

**Experience required:** At least 3 years’ experience working as a secretary/ PA.

**Office Skills** A strong understanding of MS Office, Outlook, Word, Excel, PowerPoint

**PA Skills** Articulate and confident in communicating at all levels within and outside the organisation (written and verbal).

**Technical Skills** This list of duties and responsibilities above is not exhaustive.

## Skills

### Required
- MS Office
- Outlook
- Word
- Excel
- PowerPoint
- organisational skills
- self-management skills
- client service orientation

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Source: [Apply at linklaters.wd3.myworkdayjobs.com](https://linklaters.wd3.myworkdayjobs.com/en-US/Linklaters/job/London/Personal-Assistant--part-time--50--_R00016356?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)