# Executive Assistant

**Company**: Databricks
**Location**: San Francisco, California
**Work arrangement**: onsite
**Experience**: executive
**Job type**: full-time
**Salary**: $62.31-$85.67 USD
**Category**: Engineering
**Industry**: Technology
**Wikidata**: https://www.wikidata.org/wiki/Q18350420

**Apply**: https://job-boards.greenhouse.io/databricks/jobs/8574366002?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/jobs/job_52689526-f8c

## Description

We are looking for a highly capable, process-driven, and proactive Executive Assistant to support a Senior Leader within Product & Engineering. The primary mission of this person is to support our Engineering and Product leaders, partnering with them to operationalize their teams' cross-functional strategies. This role offers deep exposure to how a top-tier data and AI company grows through both engineering innovation and strategic acquisitions.

Key responsibilities include:

- Calendar Management: Organizing all meetings across international time zones, including internal engineering team meetings, customer meetings, internal business partners, and external venture/M&A requests.

- Request Tracking & SLAs: Building and maintaining records of all meeting requests and closing out all requests in a timely manner.

- Meeting Preparation: Ensuring all meeting invites have the appropriate details, context, and documentation to have an effective meeting, protecting executive focus time.

- Event Management: Managing offsite meetings, events, and programs in support of the leaders and their staff.

- Operational & Travel Support: Managing briefing materials, executive correspondence, and select domestic and international travel.

- Confidentiality & Discretion: Handling sensitive, non-public information with the judgment and professionalism appropriate to that trust.

This role requires a minimum of 7+ years of applicable executive administrative experience, ideally from a global software organization. The ideal candidate will have a proven track record working with VPs/SVPs in Engineering and Product in large organizations, experience working with VPs managing over 2000+ people in engineering, customer-facing, and/or technical roles, and high attention to detail, organization, and process abilities.

## Skills

### Required
- calendar management
- request tracking
- meeting preparation
- event management
- operational support
- confidentiality
- discretion

### Nice to have
- Google Calendar
- Gmail
- relationship management
- teamwork
- oral and written communication
- technology fluency

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Source: [Apply at job-boards.greenhouse.io](https://job-boards.greenhouse.io/databricks/jobs/8574366002?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)