# Vendor Management Coordinator **Company**: CoreWeave **Location**: Livingston, NJ / New York, NY / Sunnyvale, CA / San Francisco, CA / Bellevue, WA **Work arrangement**: hybrid **Experience**: senior **Job type**: full-time **Salary**: $109,000 to $145,000 **Category**: Operations **Industry**: Technology **Apply**: https://job-boards.greenhouse.io/coreweave/jobs/4711153006?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply **Canonical**: https://yubhub.co/jobs/job_5230aae0-6c2 ## Description CoreWeave is The Essential Cloud for AI. Built for pioneers by pioneers, CoreWeave delivers a platform of technology, tools, and teams that enables innovators to build and scale AI with confidence. The Vendor Management Coordinator role is a hands-on role responsible for executing and directly overseeing the day-to-day vendor lifecycle within Vendor Management , including but not limited to vendor onboarding, ongoing vendor maintenance, and vendor data cleanup and catalog setup and maintenance. ## Responsibilities: ### Vendor Onboarding - Directly process and manage new vendor requests end-to-end in Coupa, including collection and validation of required documentation (W-9/W-8, bank letters, VAT/tax registration, etc.) - Perform verification of vendor banking and tax details to reduce fraud risk before activation - Partner directly with business owners and other stakeholders to resolve onboarding blockers and documentation gaps ### Catalog Setup & Management - Configure and maintain vendor catalogs directly within Coupa, including item/service data, pricing updates, and punch-out integrations - Troubleshoot catalog issues with Coupa admins and coordinate directly with vendors to keep content accurate and current ### Vendor Maintenance - Process ongoing vendor record updates , banking changes, contact/address updates, tax documentation renewals, and approval group/routing changes - Apply and enforce verification protocols for sensitive changes (e.g., banking detail updates) to protect against fraud ### Vendor Data Cleanup - Conduct regular audits of the vendor master file, directly identifying and remediating duplicate, inactive, or incomplete records - Maintain data quality standards and execute cleanup cycles in partnership with Procurement Operations and IT ### Documentation & Process Standardization - Own the creation and upkeep of Desktop Procedures (DTPs) for all core team functions (onboarding, catalog setup, maintenance, cleanup) - Build clear, repeatable process flows/diagrams for key workflows to support consistency, training, and audit readiness - Continuously update documentation as processes evolve or systems change - Use documentation as the foundation for training new team members, including offshore resources ### Team Leadership - Lead, coach, and manage day-to-day work of the offshore resources, ensuring adherence to SLAs and documented processes - Assign and balance workload across the team, directly stepping in on complex or escalated vendor issues - Train team members using established DTPs and process documentation; identify gaps and update materials as needed ### Cross-Functional Partnership - Serve as the go-to point of contact for stakeholders on day-to-day vendor questions and issues - Provide regular updates to Procurement leadership on volume, cycle times, and data quality/documentation progress ## Requirements: - 2+ years of experience in vendor management, procurement operations, or supplier enablement, ideally including 1+ years leading or mentoring a team - Strong hands-on experience with a procurement/P2P platform (Coupa strongly preferred), including catalog management - Experience creating process documentation (DTPs, SOPs, process flows/diagrams) - Experience managing or coordinating with offshore/distributed teams - Solid understanding of vendor onboarding compliance requirements (tax documentation, banking verification, fraud-prevention controls) - Comfortable operating in a "builder" capacity on a new team , establishing process where none currently exists - Detail-oriented, organized, and able to balance hands-on execution with team leadership ## What We Offer: - Base salary range: $109,000 to $145,000 - Discretionary bonus - Equity awards - Comprehensive benefits program, including: - Medical, dental, and vision insurance (100% paid for by CoreWeave) - Company-paid Life Insurance - Voluntary supplemental life insurance - Short and long-term disability insurance - Flexible Spending Account - Health Savings Account - Tuition Reimbursement - Ability to Participate in Employee Stock Purchase Program (ESPP) - Mental Wellness Benefits through Spring Health - Family-Forming support provided by Carrot - Paid Parental Leave - Flexible, full-service childcare support with Kinside - 401(k) with a generous employer match - Flexible PTO - Catered lunch each day in our office and data center locations - Casual work environment ## Skills ### Required - vendor management - procurement operations - supplier enablement - Coupa - catalog management - process documentation --- Source: [Apply at job-boards.greenhouse.io](https://job-boards.greenhouse.io/coreweave/jobs/4711153006?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)