# Workplace Manager

**Company**: fal
**Location**: San Francisco
**Work arrangement**: onsite
**Experience**: mid
**Job type**: full-time
**Salary**: $130,000–$150,000
**Category**: Operations
**Industry**: Technology

**Apply**: https://job-boards.greenhouse.io/fal/jobs/4249365009?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/jobs/job_5153d1ea-3d6

## Description

We're looking for a Workplace Manager to own the heartbeat of our San Francisco Headquarters. You'll own end-to-end operations, level up the environment, and build the systems that help us scale.

Responsibilities:

- An always-ready office: clean, stocked, accessible, and welcoming to employees and guests every single day.

- Serve as the first point of contact for employees and guests, creating a welcoming, professional experience.

- Own daily office operations: shared space upkeep, inventory management, and pantry program.

- Manage incoming and outgoing mail, packages, and courier services; establish reliable processes for receipt, distribution, and outbound shipping.

- Manage relationships with building management and service vendors (janitorial, maintenance, repairs, security), including contracts and COIs.

- Oversee physical security and access processes (badge coordination, visitor workflows, vendor access, and compliance with building requirements).

- Partner with the IT/Security team to ensure office-facing systems (A/V, conference rooms, access workflows) function reliably.

- Own and manage the workplace and facilities budget, including tracking spend, processing invoices, and flagging variances.

- Serve as the office point of contact for health, safety, and emergency preparedness , including fire warden coordination, first aid supply management, and compliance with local regulations.

- Identify and implement process improvements that reduce friction and increase reliability.

Events:

- Support logistics for team onsites hosted in SF, including space setup, catering coordination, and on-the-ground execution.

- Track budgets, contracts, and feedback to continuously improve quality and efficiency.

- Support logistics and onsite execution for company offsites as needed.

Space and workplace logistics:

- Support new hire onboarding logistics, including workspace setup.

- Maintain seating plans and manage desk moves, team reconfigurations, and workspace assignments.

- Anticipate workspace and supply needs (desks, chairs, monitors, meeting rooms, shared supplies) and coordinate procurement.

- Partner with the P&C lead to support office buildouts, expansions, and moves as needed.

- Support sustainability and waste programs (composting, recycling, and any ESG-related office initiatives), coordinating with building management and vendors as needed.

Requirements:

- 3–5+ years of experience in office management, workplace operations, facilities coordination, or a related role.

- Familiarity navigating the requirements of a Union building.

- Strong vendor management skills, including working through issues quickly and professionally.

- Excellent organizational habits and follow-through, with comfort juggling multiple requests at once.

- Experience bringing people together and creating space for culture in a rapidly changing environment.

- High attention to detail and pride in running a tight, welcoming office.

- Clear written and verbal communication skills.

- Calm under pressure, adaptable, and proactive about solving problems before they escalate.

- Availability and interest in being onsite in our San Francisco HQ five days a week.

- Availability to accommodate early or late hours as needed for events and onsite coordination.

What we offer at fal:

- Interesting and challenging work

- Competitive salary and equity

- A lot of learning and growth opportunities

- We are currently hiring in downtown San Francisco.

- We offer visa sponsorship and will help you relocate to San Francisco.

- Health, dental, and vision insurance (US)

- Regular team events and offsites

Compensation:

$130,000-150,000 + equity + comprehensive benefits package

## Skills

### Required
- office management
- workplace operations
- facilities coordination
- vendor management
- organizational habits
- communication skills
- problem-solving

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Source: [Apply at job-boards.greenhouse.io](https://job-boards.greenhouse.io/fal/jobs/4249365009?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)