# Events & Executive Support Coordinator

**Company**: GDIT
**Location**: Any Location / Remote
**Work arrangement**: remote
**Job type**: full-time
**Salary**: $64,230 - $74,750
**Category**: Events & AV Production
**Industry**: Consulting

**Apply**: https://gdit.wd5.myworkdayjobs.com/en-US/External_Career_Site/job/Any-Location--Remote/Events---Executive-Support-Coordinator_RQ231571-1?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/jobs/job_4f3d97ff-3c6

## Description

We are seeking an Events & Executive Support Coordinator to support the NIH Office of Research Innovation, Validation, and Application (ORIVA). As an Events & Executive Support Coordinator, you will provide logistical and administrative support for scientific workshops and webinars, along with broader administrative and communications support for the program team.

**Event Coordination**

- Coordinate logistics for scientific workshops and webinars, including scheduling, materials preparation, and day-of-event support

- Collaborate closely with the Communications team, audio-visual teams, and venue staff to help ensure workshops, webinars, and other program activities advance ORIVA’s mission

- Track multiple concurrent projects and deadlines using task management tools, proactively flagging risks and identifying solutions to prevent delays

- Travel approximately 4-6 times per year to support client events, which contribute toward ORIVA’s mission

**Administrative Support**

- Provide general administrative support for the Program, including assisting Program leadership with scheduling, making travel arrangements, expense reporting, deliverables tracking, and development of standard practices that increase operational efficiency

- Track the status of ongoing projects and tasks, proactively following up with team members and the client when items are at risk of missing deadlines

- Maintain accurate records related to events, communications, and project timelines

- Provide additional administrative and operational support to other team members and functions as time and priorities allow

**Communications**

- Draft and send professional, policy-compliant email responses to public inquiries, in accordance with NIH communication guidelines

- Revise documents to ensure they meet accessibility standards prior to publication on government websites

**Requirements**

- Bachelor's degree in relevant fields including Public Relations, Public Health, Public Administration, Communications, Biology, Chemistry, Toxicology, and Biomedical Engineering or the equivalent combination of education, professional training, or work experience

- 2+ years of professional experience

- Experience with or willingness to support executive assistant-style functions such as scheduling, travel coordination, and expense reporting

- Ability to follow established processes while proactively identifying creative, more efficient ways to get things done

- Comfort working with government stakeholders and adhering to established communication policies

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## Skills

### Required
- Detail-Oriented
- Organization
- Prioritization
- Scheduling
- Time Management

### Nice to have
- Customer-facing experience
- Experience supporting meetings, workshops, or event logistics
- Prior experience in an executive assistant or administrative assistant capacity
- Familiarity with Microsoft Office tools
- Familiarity with expense reporting or travel booking systems
- Familiarity with use of Adobe Acrobat

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Source: [Apply at gdit.wd5.myworkdayjobs.com](https://gdit.wd5.myworkdayjobs.com/en-US/External_Career_Site/job/Any-Location--Remote/Events---Executive-Support-Coordinator_RQ231571-1?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)