# Lead Administrator - Projects

**Company**: WSP
**Location**: Noida, Bengaluru, Uttar Pradesh, Karnataka
**Experience**: senior
**Job type**: full-time
**Category**: Operations
**Industry**: Consulting

**Apply**: https://emit.fa.ca3.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_2001/job/96165?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/jobs/job_4c9e69e4-a18

## Description

The Lead Project Administrator is responsible for managing and overseeing all project administration, document control, reporting, and coordination activities for hospital and healthcare construction projects.

The role acts as a focal point between project teams, clients, consultants, contractors, and stakeholders to ensure efficient project delivery, compliance, and governance throughout the project lifecycle.

**Responsibilities**

- Lead project administration activities across multiple hospital construction projects.

- Support Project Managers and Project Directors in project planning, execution, and reporting.

- Coordinate multidisciplinary teams including Architectural, Structural, Civil, Mechanical, Electrical, Plumbing (MEP), and BIM disciplines.

- Organize and facilitate project meetings, prepare agendas, minutes, and action trackers.

- Monitor project deliverables, key milestones, and project schedules.

**Document Management & Control**

- Manage and oversee project documentation using ProjectWise and Oracle Aconex.

- Establish and maintain document control procedures and compliance requirements.

- Review document workflows, transmittals, RFIs, technical submissions, and approvals.

- Ensure proper filing, version control, archival, and document security.

- Maintain project registers, drawing logs, and correspondence records.

**Client & Stakeholder Management**

- Serve as the primary administrative point of contact for clients, consultants, contractors, and internal stakeholders.

- Coordinate project communications and ensure timely responses to project requests.

- Support client meetings and progress reviews.

- Build and maintain effective working relationships across regional and global teams.

**Reporting & Governance**

- Prepare executive-level weekly and monthly reports, dashboards, and project performance updates.

- Track project KPIs, deliverables, risks, and action items.

- Monitor compliance with company quality management systems and project governance requirements.

- Support audits and ensure project records are maintained accurately.

**Commercial & Resource Support**

- Support resource planning, utilization tracking, and onboarding activities.

- Coordinate procurement and contract administration activities.

- Monitor project budgets, invoices, and commercial documentation.

- Assist with project close-out documentation and lessons learned.

**Qualifications**

- Bachelor's Degree in Business Administration, Construction Management, Engineering, Project Management, or a related discipline.

- Professional certification in Project Management is advantageous.

**Experience**

- Minimum 8-12 years of experience in project administration within the building construction industry.

- Minimum 5 years' experience supporting hospital, healthcare, or large-scale construction projects.

- Proven experience leading project administration and document control functions for multidisciplinary project teams.

- Experience working with international clients and consultant teams is preferred.

**Technical Skills**

- Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).

- Strong hands-on experience with ProjectWise and Oracle Aconex.

- Experience with BIM project environments and document management processes.

- Knowledge of project reporting, KPI management, and data analysis.

**Key Competencies**

- Leadership and team management.

- Strong stakeholder engagement skills.

- Excellent organizational and coordination abilities.

- Effective communication and interpersonal skills.

- High attention to detail and quality.

- Ability to manage multiple projects and competing priorities.

- Strong problem-solving and decision-making capabilities.

## Skills

### Required
- ProjectWise
- Oracle Aconex
- Microsoft Office Suite
- BIM
- Project Management

### Nice to have
- Hospital and healthcare facility construction projects
- Large-scale MEP-intensive developments
- Design consultancy or engineering consultancy environment

---

Source: [Apply at emit.fa.ca3.oraclecloud.com](https://emit.fa.ca3.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_2001/job/96165?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)