# Administration Officer

**Company**: International Rescue Committee (IRC)
**Location**: Mae Sot
**Work arrangement**: onsite
**Experience**: mid
**Job type**: full-time
**Category**: Operations
**Industry**: Non-Profit

**Apply**: https://theirc.wd1.myworkdayjobs.com/en-US/External_Careers/job/Mae-Sot-District-Soi-14-Thailand/Administration-Officer_JR00005404?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/jobs/job_4a8387c5-791

## Description

The Administration Officer manages the day-to-day operations and administration of the office, ensuring that services to staff, visitors, and the Operations team run smoothly.

**Responsibilities:**

- Manage travelling arrangements for staff and visitors, including booking accommodation and arranging transportation

- Prepare weekly updates on staff/visitor travel

- Welcome visitors, vendors, and staff as receptionist

- Update the bulletin board on a monthly basis

- Prepare job-related payments (travel, meetings)

- Update contact information for the Tak governor, NGOs, and INGOs

- Conduct administrative orientation for new IRC staff on Travel Request Regulations and Procedures

- Maintain and track office equipment

- Prepare administrative documents related to meetings, workshops, and assigned activities

- Coordinate with Finance and Supply Chain teams regarding payments, advances, procurement, and settlement documentation

- Assist in collecting, verifying, and filing supporting documents required for procurement and payment processes

- Create Procurement Initiation Forms (PIFs) in the Integra system

- Coordinate with vendors and service providers

- Assist Supply Chain with receiving, checking, and distributing goods

- Reviewing and updating the Staff List and Calling Tree on a monthly basis

- Manage office rent, maintain and update lease agreements, deposits, payments, and other documentation

- Support the Operations and Program team in organizing workshops, meetings, trainings, and events in Mae Sot and other locations

- Provide on-site administrative support during meetings

- Assist with participant coordination, venue arrangements, transportation, accommodation, registration, and meeting logistics

- Prepare meeting materials and maintain records and documentation of activities

- Supervise the Cleaner, including establishing performance objectives, capacity building, and monitoring

- Ensure filing is properly organized and updated regularly

- Manage and maintain office cleanliness and orderliness

- Provide general administrative support to the Operations team as needed

- Support special events and other related assignments as requested by the supervisor

## Skills

### Required
- organizational skills
- planning skills
- coordination skills
- interpersonal communication skills
- attention to detail
- problem-solving skills
- time management skills
- Microsoft Word
- Excel
- PowerPoint
- Outlook

### Nice to have
- experience working with NGOs, INGOs, UN agencies, or international organizations
- event coordination
- workshop management
- logistics

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Source: [Apply at theirc.wd1.myworkdayjobs.com](https://theirc.wd1.myworkdayjobs.com/en-US/External_Careers/job/Mae-Sot-District-Soi-14-Thailand/Administration-Officer_JR00005404?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)