# Secretarial Services Officer

**Company**: HKEX
**Location**: HK-ONE
**Work arrangement**: onsite
**Experience**: senior
**Job type**: full-time
**Category**: Operations
**Industry**: Finance

**Apply**: https://hkex.wd3.myworkdayjobs.com/en-US/HKEXCareerPage/job/HK-ONE-ES-48F/Associate--Secretarial-Services_R004629?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/job/secretarial-services-officer-43486448-e23/

## Description

We are seeking a highly organised and proactive individual to join our Secretarial Services Department as a Secretarial Services Officer. You will provide professional secretarial and administrative support to the Group Company Secretary.

**Key Responsibilities:**

- Build and maintain professional relationships with senior stakeholders, regulatory bodies, and service providers

- Drive the implementation of board meetings and initiatives, including meeting preparation, logistics, and stakeholder coordination

- Provide administrative support for company secretarial matters, including coordination and issuance of periodic announcements and regulatory-related announcements

- Manage the senior executive's calendar, arrange appointments, and resolve scheduling conflicts

- Coordinate internal and external meetings, prepare meeting materials, and record meeting minutes

- Prepare, proofread, and format correspondence, reports, and presentations

- Screen and route calls, emails, and requests, and respond to routine enquiries

- Arrange business travel, accommodation, and itineraries

- Maintain accurate filing systems, contact lists, and document records

**Requirements:**

- Bachelor's degree or above in business administration, secretarial studies, or equivalent practical experience

- At least 10 years of relevant secretarial or administrative experience, including experience supporting senior executives

- Proficiency in word processing, spreadsheets, presentation preparation, email, and calendar management

- Excellent communication skills in both verbal and written Chinese (Putonghua) and English

- Experience coordinating meetings, travel arrangements, document preparation, and administrative follow-up

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## Skills

### Required
- secretarial skills
- administrative experience
- communication skills
- organisation skills
- Chinese

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Source: [Apply at hkex.wd3.myworkdayjobs.com](https://hkex.wd3.myworkdayjobs.com/en-US/HKEXCareerPage/job/HK-ONE-ES-48F/Associate--Secretarial-Services_R004629?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)