# Administrative Business Partner **Company**: Asana **Location**: Vancouver, BC **Work arrangement**: hybrid **Experience**: senior **Job type**: full-time **Salary**: 97,000 CAD–110,000 CAD **Category**: Operations **Industry**: Technology **Apply**: https://job-boards.greenhouse.io/asana/jobs/8165477?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply **Canonical**: https://yubhub.co/jobs/job_430f3c78-ab6 ## Description The Administrative Business Partner (ABP) provides strategic, high-impact executive support to executives at Asana. This role operates as a trusted partner and is embedded within a collaborative ABP team that shares resources, best practices, and cross-functional coverage. **Executive & Calendar Management** - Own end-to-end calendar management with strong attention to accuracy, context-switching, and energy management - Anticipate the executive's needs before they arise, staying ahead of shifting priorities and schedule dependencies rather than reacting to them - Partner closely with EBPs and ABPs to rapidly drive calendar alignment across the leadership team - Manage complex domestic and international travel arrangements, including customer-facing itineraries, office visit planning, meeting goals, AMAs, and team events **Meeting & Communications Support** - Drive efficient meeting logistics including agendas, pre-reads, and follow-up actions - Prepare the executive for key meetings through briefing materials and relevant context - Draft and route communications on behalf of executives, including internal announcements, team messages, and channel communications - Serve as a communication proxy where appropriate, maintaining professionalism and discretion - Act as a hub of knowledge for the team , fielding questions, routing requests to the right owners, and finding answers even when they aren't immediately obvious **Event Planning & Ownership** - Own end-to-end planning and execution of team events including all-hands, off-sites, end-of-quarter celebrations, and product launch celebrations - Coordinate cross-functionally to manage logistics, timelines, and stakeholder alignment from start to finish **Project, Program & Process** - Lead and manage large, complex cross-functional projects with measurable business impact - Track workstreams, surface blockers, and keep stakeholders aligned and informed - Identify operational gaps and build the processes to close them , not just managing existing workflows but creating structure where it doesn't yet exist - Leverage Asana's own product and AI tools to design, document, and optimize operational workflows; helping leaders adopt and model best practices is a core expectation of this role **Stakeholder Partnership** - Maintain a working knowledge of key internal and external stakeholders to effectively interface on the executive's behalf across all levels of the organization - Build trusted relationships across the organization, including with chiefs of staff, people partners, and other ABPs - Serve as an extension of the executive in all internal and external interactions , anticipating their perspective, advancing their priorities, and representing them with professionalism and discretion **Culture & Operational Excellence** - Embody Asana's operating principles and mission in day-to-day work - Demonstrate curiosity about AI tools and emerging technologies; actively use them to improve productivity, collaboration, and decision-making - Contribute to the continuous improvement of ABP team practices, knowledge-sharing, and team camaraderie **Requirements** - 7+ years supporting VP or C-Suite leaders - Experience operating across a global business with complex international logistics - Exceptional discretion and judgment with confidential and sensitive information - Strong prioritization skills with the ability to analyze trade-offs and bring stakeholders along - Composure and grace under pressure in a fast-paced, high-change environment - Comfort with an in-person, office-centric hybrid schedule - Demonstrates curiosity about AI tools and emerging technologies, with a willingness to learn and leverage them to enhance productivity, collaboration, or decision-making ## Skills ### Required - calendar management - communication - event planning - project management - process improvement - stakeholder partnership - AI tools --- Source: [Apply at job-boards.greenhouse.io](https://job-boards.greenhouse.io/asana/jobs/8165477?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)