# Coordinator, People & Facilities

**Company**: Charlotte Tilbury Beauty
**Location**: New York
**Work arrangement**: onsite
**Job type**: full-time
**Salary**: $65,000-75,000
**Category**: HR
**Industry**: Beauty

**Apply**: https://apply.workable.com/charlotte-tilbury/j/F4479D00B7/?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/jobs/job_3f409cb8-063

## Description

The Coordinator, People & Facilities is a fundamental role responsible for supporting People & Facilities functions in ensuring the office environment is safe, functional, and reflective of Charlotte Tilbury Beauty Inc.'s culture for the North America team.

**Magic Office Management**

- Receive visitors at the front desk by greeting and directing them to their respective hosts.

- Support NY Magic Office team, serving as first point of contact for employee onsite office operational needs

- Monitor cleanliness, functionality, and organization of the NY Magic Office spaces and common areas

- Monitor Facilities Ticketing System, responding to office related inquiries in a timely manner, actioning requests, and escalating as needed to the Manager, Facilities & EHS

- Coordinate mail and package delivery distribution, ensuring recipients are notified in a timely manner

- Coordinate maintenance, repairs, and vendor services to ensure a clean, safe, and functional office environment

- Activate and deactivate key access cards for new joiners, leavers, and existing employees as needed

- Assist with office supply inventory management including mail, shipping, cleaning, and kitchen supplies, ensuring efficient day-to-day operations

- Assist with onboarding new vendors, maintaining vendor records and raising and monitoring Purchase Orders ensuring on time payment

- Support end of month shipping and courier cost allocation for NA team

- Ensure that high office standards are always met, identifying opportunities for operational improvement

**Environment, Health, & Safety Support**

- Monitor activity throughout the office including front of office, conference rooms, main office area, back of office, and freight area to ensure a safe, secure, and welcoming environment

- Assist the Manager, Facilities & EHS in maintaining compliance with health, safety, and emergency preparedness standards at the NY Magic Office

- Support workplace safety and compliance initiatives at the NY Magic Office including safety drills by serving as Fire Warden and conducting regular safety checks

**Employee Experience Support**

- Assist Manager, Facilities & EHS with championing a positive, inclusive workplace culture by curating thoughtful in-office experiences and events including breakfasts, lunches, happy hours, and special activations

**People Team Support**

- Maintain organizational charts and update regularly

- Assist with onboarding experience for new hires

- Support local initiatives: events, trainings, and other logistics

- Oversee shipping, passenger car and courier needs for the team

- Support employer branding liaising with global team for company content job board websites

- Provide administrative support for team building and outing initiatives

- Offer advice on HR trends, developments, and technological advances – ensuring CT stays at the forefront and ahead of People practices

## Skills

### Required
- organizational skills
- communication skills
- attention to detail
- problem-solving skills

### Nice to have
- beauty industry experience

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Source: [Apply at apply.workable.com](https://apply.workable.com/charlotte-tilbury/j/F4479D00B7/?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)