# Senior Workplace Coordinator **Company**: Harvey **Location**: New York **Experience**: senior **Job type**: Full time **Salary**: $110K - $150K **Category**: Human Resources **Industry**: Technology **Apply**: https://jobs.ashbyhq.com/harvey/26b1c092-b466-47b6-9493-402eed406b7a?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply **Canonical**: https://yubhub.co/jobs/job_3ea91382-220 ## Description ## Compensation The role offers a salary range of $110K – $150K, equity, and a bonus. Additionally, this role is eligible to participate in the equity plan and benefits program, which includes comprehensive health, dental, and vision coverage, retirement benefits (401k match up to 4%), and flexible PTO. ## Why Harvey At Harvey, we're transforming how legal and professional services operate by combining frontier agentic AI, an enterprise-grade platform, and deep domain expertise. ## Role Overview As a Senior Workplace Coordinator, you will be responsible for running the building and operational systems behind the New York office. You will be the subject-matter expert on how the space works, who to call, what the building requires, how vendors are performing, and what the operational data is telling us. This is a senior individual-contributor role, not a people-manager role. ## What You'll Do ### Building & Facilities - Conduct regular walkthroughs of the office to proactively identify facilities, maintenance, F&B, service, safety, and space-readiness issues before they become employee problems. - Hold the day-to-day property-management relationship and own building work orders through resolution. - Own facilities issues including HVAC/temperature, plumbing, lighting/electrical, leaks, doors, appliances, physical repairs, and preventative maintenance. - Diagnose and route issues to the right building/vendor partner, follow through, and verify the fix actually held. - Manage freight/loading-dock logistics and other building-specific operating requirements. - Communicate directly with employees when building/facilities work affects the office. ### Vendors & Service Partners - Own day-to-day vendor performance and service quality for janitorial, waste/recycling, pest, plants, F&B, maintenance, and other facilities services. - Maintain the vendor book, scopes, performance history, COIs, and renewal dates. - Address service failures directly and surface recurring patterns or material decisions to the Manager. - Coordinate vendor access and on-site work where required. ### F&B & Physical Workplace Operations - Own the F&B operating program and vendor performance; monitor consumption, service quality, and cost. - Own furniture inventory, repairs, and replacements. - Maintain seating data and execute moves/adds/changes against the Manager’s space plan. - Maintain operational Workplace systems and records. - Partner with IT on systemic conference-room/AV readiness as part of normal office operations. ### Operational Intelligence - Maintain accurate utilization/occupancy data, spend tracking, vendor-performance information, F&B consumption/cost-per-head, and relevant service metrics. - Identify trends, capacity pressure, recurring failures, and unusual spend before they become surprises. - Bring the Manager clear facts and options. ### Safety & Access Controls - Execute the emergency-preparedness program. - Serve as first operational responder for workplace incidents. - Run periodic access audits and maintain operational access controls. ### One Madison - Own vendor transition, building onboarding, and operational move workstreams within the Manager’s One Madison plan. - Capture the operating knowledge needed to move successfully from Flatiron to One Madison. - Surface operational decisions/tradeoffs to the Manager. ### Team & Requests - Own building/facilities requests routed from the Workplace inbox/Slack through resolution. - Serve as secondary front-desk backup when needed. - Remain a hands-on operator: help with routine office work when needed. - Document and continuously improve repeatable processes within your area of ownership. ## What You Have - 4+ years in workplace operations, office management, facilities, or hospitality with meaningful facilities/vendor responsibility. - Direct experience managing vendors and contractors and holding them to scope. - Working understanding of HVAC, plumbing, electrical/lighting, and commercial-building operations. - Familiarity with work orders, COIs, property management, and preventative maintenance. - Strong operational judgment and ability to distinguish an isolated issue from a pattern requiring escalation. - Comfort with operational data, spend tracking, and turning day-to-day information into useful insights. - Bias toward walking the floor and finding problems before tickets do. - Clear, direct communication and willingness to communicate about work within your lane. - Experience with an office relocation/opening is a strong plus. ## Skills ### Required - facility management - vendor management - operational analysis - communication - problem-solving ### Nice to have - office relocation - HVAC - plumbing - electrical - lighting --- Source: [Apply at jobs.ashbyhq.com](https://jobs.ashbyhq.com/harvey/26b1c092-b466-47b6-9493-402eed406b7a?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)