# Project Assistant

**Company**: International Organization for Migration (IOM)
**Location**: Kuala Lumpur
**Work arrangement**: onsite
**Experience**: entry
**Job type**: contract
**Category**: Operations
**Industry**: Non-Profit

**Apply**: https://fa-evlj-saasfaprod1.fa.ocs.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1001/job/23589?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
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## Description

IOM is seeking a Project Assistant to support the implementation of various projects at its Malaysia Country Office. The successful candidate will provide administrative and logistical support to ensure smooth project operations.

**Introduction** The International Organization for Migration (IOM) is a Related Organization of the United Nations and the leading UN agency in the field of migration. Established in 1951, IOM works closely with governmental, intergovernmental, and non-governmental partners to promote humane and orderly migration for the benefit of all.

**Organizational Context and Scope** The IOM Malaysia Country Office manages a range of projects focused on migrant protection and assistance, immigration and border governance, counter-trafficking, labour migration, and business and human rights. The Project Assistant will support the programme unit in implementing these projects, liaising with various organizational units and external parties, and ensuring administrative coordination.

**Responsibilities**

- Assist in the implementation and monitoring of project activities.

- Retrieve, compile, summarize, analyze, and present information/data on specific project topics.

- Monitor budget and verify availability of funds.

- Act as a focal point for administrative coordination of project implementation.

- Draft status reports and suggest remedial actions.

- Prepare and update reports, briefing notes, and other documentation.

- Respond to complex information requests and inquiries.

- Set up and maintain files/records.

- Organize meetings, workshops, and training sessions.

- Participate in meetings and conferences.

- Assist in monitoring the work of implementing partners.

- Provide guidance/training to new/junior staff as needed.

**Qualifications**

- School diploma with five years of relevant experience; or,

- Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields with three years of relevant professional experience.

- Experience in implementing and/or managing development and humanitarian projects.

- Experience in data collection, information management, and report writing.

- Experience in liaising with governmental authorities, national/international institutions, United Nations agencies, and non-governmental organizations.

- Fluency in English and Bahasa Melayu.

**Skills**

- Multi-tasking and administrative skills.

- Technical writing skills.

- Computer skills and ability to learn new administrative computer systems.

- Organizational skills.

- Knowledge of financial rules and regulations.

**Languages**

- Fluency in English and Bahasa Melayu (oral and written).

- Working knowledge of other languages is an added advantage.

## Skills

### Required
- project management
- data analysis
- report writing
- communication
- organizational skills
- Malay

### Nice to have
- working with migrants
- refugees
- internally displaced persons
- victims of trafficking

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