# Executive Assistant to VP, Cloud and VP, Product

**Company**: Mistral AI
**Location**: Paris
**Work arrangement**: onsite
**Experience**: senior
**Job type**: full-time
**Category**: Operations
**Industry**: Technology
**Wikidata**: https://www.wikidata.org/wiki/Q119718658

**Apply**: https://jobs.lever.co/mistral/757fc4d6-ad13-446f-a9ad-ceae6b847397?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/jobs/job_3b112846-e75

## Description

At Mistral AI, we believe in the power of AI to simplify tasks, save time, and enhance learning and creativity.

We are looking for a highly organized, proactive, and fast-moving Executive Assistant to support our VP, Product and VP, Cloud.

**Role Summary** This role requires exceptional communication skills, strong prioritization, and the ability to navigate a global, fast-paced environment with professionalism and discretion.

**What You Will Do**

**Executive Support**

- Manage complex and dynamic calendars across multiple time zones, scheduling meetings, travel, and internal/external engagements.

- Prepare briefing materials, presentations, agendas, and follow-up notes for leadership meetings.

- Handle all incoming and outgoing communications (email, Slack, calls) with clarity, confidentiality, and strong judgment.

- Track deadlines, priorities, and key deliverables to ensure leaders stay ahead of commitments.

**Operations & Coordination**

- Coordinate international and domestic travel (flights, accommodations, itineraries).

- Support organization of internal and external events, client meetings, offsites, and GTM team gatherings.

- Liaise with employees, clients, partners, and vendors as a primary point of contact.

- Maintain documentation, filing systems, dashboards, and shared folders to keep GTM operations structured and up to date.

**Cross-functional Support**

- Collaborate closely with the Office Manager and People & Operations teams on initiatives (e.g., revenue team events, onboarding support, quarterly reporting).

- Assist with special projects, process improvements, and operational initiatives.

**Confidentiality & Professionalism**

- Handle sensitive information with discretion and sound judgment.

- Represent the VP with professionalism, rigor, and a solutions-oriented mindset.

**Who You Are**

- Proven experience as an Executive Assistant supporting multiple leaders, ideally in fast-growing tech or consulting environments OR deep experience in complex coordination and scheduling.

- Exceptional communication skills in English (mandatory) and strong proficiency in French is a plus.

- Comfortable managing shifting priorities and multiple time zones in a fast-paced, high-ambiguity environment.

- Highly organized, detail-oriented, and able to anticipate needs before they arise.

- Strong mastery of Google Suite and/or Microsoft Office; experience with productivity tools (Notion, Slack, CRM systems) is a plus.

- Proactive problem solver with a positive, can-do attitude and strong ownership mindset.

- Thrives in a startup environment where no job is too small and impact is immediate.

**What we offer**

- Competitive cash salary and equity

- Daily lunch vouchers

- Monthly contribution to a Gym pass subscription

- Monthly contribution to a mobility pass

- Full health insurance for you and your family

- Generous parental leave policy

## Skills

### Required
- Executive Assistance
- Communication
- Prioritization
- Calendar Management
- Travel Coordination
- Event Planning
- Documentation
- Google Suite
- Microsoft Office

### Nice to have
- French language
- Productivity tools (Notion, Slack, CRM systems)

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Source: [Apply at jobs.lever.co](https://jobs.lever.co/mistral/757fc4d6-ad13-446f-a9ad-ceae6b847397?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)