# Legal Ops/Trade Compliance Coordinator **Company**: Elastic **Location**: Bangalore, India **Experience**: mid **Job type**: full-time **Category**: Legal **Industry**: Technology **Apply**: https://job-boards.greenhouse.io/elastic/jobs/8027434?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply **Canonical**: https://yubhub.co/jobs/job_3a0a6fd8-12a ## Description Elastic, the Search AI Company, enables everyone to find the answers they need in real time, using all their data, at scale , unleashing the potential of businesses and people. As a Legal Ops/Trade Compliance Coordinator, you'll work closely with the Sr. Director of Legal Operations & Trade Compliance and the Chief of Staff within a small, hardworking team. Your role will focus on managing key administrative and financial processes that support the legal department, including overseeing restricted party screenings and the eBilling cycle. ### Trade Compliance & Screening Daily Operations - Conduct daily screening of existing customers, new customers, and business partners using specialized compliance tools like Descartes Visual Compliance, Kharon, and Dow Jones. - Review and analyze screening results to identify potential red flags, denied parties, and sanctioned jurisdictions. - Maintain meticulous documentation and accurate records of all screening findings and compliance activities. - Collaborate with team members to stay updated on changes in global trade laws, export controls, and company policies. ### Legal Spend & Financial Management - Support the legal department's Outside Counsel Management Program by assisting with day-to-day eBilling tasks and routine invoice processing within the Brightflag platform. - Manage the comprehensive lifecycle of legal purchase orders, including creation, ongoing monitoring, and final closing. - Support vendor invoice management, administer AP invoice submissions, track retainers, and reconcile statements of accounts. - Ensure monthly accruals are submitted properly by outside counsel and vendors, working closely with the Finance team to address any billing discrepancies. - Support the team by extracting metrics, preparing basic spend reports, and assisting with financial best practices enablement for team members. ### Vendor Management & Administrative Functions - Onboard new legal vendors and complete tasks within the internal procurement system. - Maintain and update the Legal Intranet, Legal Wiki pages, Website, and Shared Drives, managing user access permissions as needed. - Assist with drafting and disseminating the periodic Legal Operations newsletter. - Facilitate the logistics for the onboarding and offboarding of legal team members. - Monitor and track the usage of various legal department memberships and subscriptions. ### What You Bring - Bachelor's degree or equivalent professional experience. - 2+ years of experience in corporate operations or administration management. - Proficiency with Google Suite (especially Google Sheets) and knowledge of operational tools like Smartsheet. - Demonstrated experience or strong capability to learn technology platforms, with preference for individuals acquainted with Brightflag (e.g., eBilling) or Restricted Party Screening tools (e.g., Dow Jones and Descartes Visual Compliance). - Remarkable organizational skills and a sharp eye for accuracy in data management and compliance records. - Proficient in written and verbal communication. Able to collaborate with different departments. - Uncompromising ethical standards and the proven ability to handle highly confidential and sensitive legal information. - An initiative-taking, self-motivated teammate with a "no task is too big or too small" mentality, enthusiastic to learn and scale within the role. ### Additional Information - We Take Care of Our People As a distributed company, diversity drives our identity. Whether you're looking to launch a new career or grow an existing one, Elastic is the type of company where you can balance great work with great life. - Competitive pay based on the work you do here and not your previous salary - Health coverage for you and your family in many locations - Ability to craft your calendar with flexible locations and schedules for many roles - Generous number of vacation days each year - Increase your impact - We match up to $2000 (or local currency equivalent) for financial donations and service - Up to 40 hours each year to use toward volunteer projects you love - Embracing parenthood with minimum of 16 weeks of parental leave ## Skills ### Required - Google Suite - Smartsheet - Brightflag - Descartes Visual Compliance - Kharon - Dow Jones ### Nice to have - Restricted Party Screening tools --- Source: [Apply at job-boards.greenhouse.io](https://job-boards.greenhouse.io/elastic/jobs/8027434?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)