# Reception & Workplace Experience Coordinator

**Company**: Thinking Machines Lab
**Location**: San Francisco, CA
**Work arrangement**: onsite
**Experience**: mid
**Job type**: full-time
**Salary**: $75,000 - $95,000 USD
**Category**: Operations
**Industry**: Technology

**Apply**: https://job-boards.greenhouse.io/thinkingmachines/jobs/5276956008?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/jobs/job_39999024-62b

## Description

Thinking Machines Lab is seeking a Reception & Workplace Experience Coordinator to serve as the face of their San Francisco office and create an exceptional experience for every employee, guest, candidate, partner, and vendor.

This highly visible, hospitality-focused role involves managing the front desk and ensuring a warm, polished, and professional arrival experience. The ideal candidate comes from a hospitality, guest services, concierge, reception, or similar customer-facing environment and takes pride in delivering outstanding service.

Key responsibilities include:

- Serving as the primary point of contact for guests, candidates, vendors, and visitors

- Managing the reception area to ensure a professional and welcoming environment

- Coordinating visitor registration, access procedures, and badge management

- Maintaining a polished front-of-house environment, including reception, meeting rooms, and common areas

- Supporting candidate interview days and special visitor experiences

- Coordinating incoming and outgoing mail, packages, and deliveries

- Assisting with vendor coordination and workplace events

The role requires:

- 3+ years of experience in reception, hospitality, concierge services, guest experience, or office support

- Exceptional interpersonal and communication skills

- Professional, welcoming, and service-oriented presence

- Strong organisational skills and attention to detail

Preferred qualifications include:

- Experience in a technology company, startup, hotel, private club, or hospitality environment

- Experience coordinating workplace vendors or building services

- Event or meeting coordination experience

- Familiarity with visitor management systems and workplace tools

The expected annual salary range for this position is $75,000 - $95,000 USD. Benefits include generous health, dental, and vision benefits, unlimited PTO, paid parental leave, and relocation support as needed.

## Skills

### Required
- reception
- hospitality
- communication
- organisational skills
- attention to detail

### Nice to have
- technology company
- startup
- hotel
- private club
- event coordination
- visitor management systems

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Source: [Apply at job-boards.greenhouse.io](https://job-boards.greenhouse.io/thinkingmachines/jobs/5276956008?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)