# Team Assistant - Infrastructure

**Company**: Nebius
**Location**: Amsterdam
**Category**: Operations
**Industry**: Technology

**Apply**: https://job-boards.greenhouse.io/nebius/jobs/4969011101?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/jobs/job_3985bde9-6e3

## Description

We're looking for a proactive, highly organized Team Assistant to support one of the Managers in the Infrastructure department. In this role, you'll help ensure day-to-day operations run smoothly by providing exceptional executive support and coordinating a wide range of administrative and operational activities.

**Executive Support**

- Manage a dynamic and complex calendar across multiple time zones, balancing competing priorities and frequent scheduling changes.

- Coordinate domestic and international travel, including visas, accommodation, transportation, and last-minute itinerary changes.

- Organize meetings from end to end, ensuring all logistics and materials are in place.

- Manage expense reports, reimbursements, and other executive administrative processes.

- Coordinate administrative documentation, including NDAs and other required approvals.

- Act as a trusted partner to the Manager of Infrastructure, anticipating needs, removing administrative burden, and ensuring they can focus on the highest-impact work.

**Operations & Team Support**

- Support the planning and execution of team events, off-sites, leadership meetings, and other organizational initiatives.

- Coordinate vendors and external partners, including contracts, procurement, invoices, payments, and related administrative processes.

- Drive operational follow-ups by tracking action items and ensuring timely completion of key tasks.

- Continuously improve and document administrative and operational processes.

- Provide backup support to other Team / Executive Assistants and collaborate as part of the Executive Support team.

- Take ownership of ad hoc operational projects and administrative initiatives that help the organization run efficiently.

**What we're looking for**

- Experience supporting senior executives in a fast-paced, dynamic environment.

- Exceptional organizational skills with outstanding attention to detail and accuracy.

- Flexibility to adapt to changing priorities and, when needed, adjust working hours to support executive schedules.

- A willingness to go the extra mile to find the best solution, not just the first one.

- A proactive, service-oriented mindset,you anticipate needs, identify potential issues early, and take pride in delivering high-quality support.

- Strong communication skills, professionalism, and discretion when handling confidential information.

- A collaborative, positive attitude,you build strong relationships and are easy to work with across teams and with external partners.

- Someone who genuinely enjoys executive support as a long-term career and takes pride in enabling others to succeed.

**Benefits & Perks**

- Competitive compensation

- Career growth and learning opportunities

- Flexibility and ownership

- Collaborative and innovative culture

- Opportunity to work on impactful AI projects

- International environment and talented teams

## Skills

### Required
- organizational skills
- attention to detail
- communication skills
- discretion

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Source: [Apply at job-boards.greenhouse.io](https://job-boards.greenhouse.io/nebius/jobs/4969011101?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)