# Associate, Axios Live - Talent Pool **Company**: Axios **Location**: Washington DC **Work arrangement**: hybrid **Experience**: entry **Job type**: full-time **Category**: Operations **Industry**: Media **Apply**: https://job-boards.greenhouse.io/axios/jobs/7586473?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply **Canonical**: https://yubhub.co/jobs/job_3866b0bf-cb9 ## Description We are seeking an Associate to support the day-to-day logistics for the events execution team for our rapidly expanding events business. The Associate will manage event materials, client-facing documents, and multiple front-of-house and back-of-house tasks on-site at events and in a virtual environment. They will collaborate across the events team to research and build highly curated guest lists, track event analytics, support the creative team with creation and design of event elements, draft and send event attendee communications, and perform relevant administrative tasks. Key responsibilities include: - Event Support & Execution: Assist in the planning and execution of live, virtual, and hybrid events, including setup, breakdown, and onsite guest check-in support. - Prepare and maintain detailed event documentation such as seating charts, packing lists, and event deliverables. - Support the team in real-time problem-solving and coordination during live events. - Guest List & Research: Help manage RSVPs, guest confirmations, and check-in tools. - Partner with editorial and marketing teams to ensure strategic guest outreach and an excellent pre and post-event audience experience. - Project & Task Coordination: Help coordinate deliverables across internal and external stakeholders, such as vendors, designers, and content teams. - Manage multiple competing priorities, providing timely updates and flagging any risks to deadlines or details. - Track administrative follow-ups such as invoicing, shipping logistics, and deliverable collection. - Administrative & Logistical Support: Book photographers, travel, and accommodations; submit invoices and process expense reports. - Maintain updated records of contracts, agreements, and documentation for vendors. - Organize and ship event materials as needed. - Develop and maintain registration pages, ensuring details and accuracy at all times. Ideal candidates will embody an entrepreneurial spirit, a passion for Axios' mission, and have the following skills: - 1–3+ years of experience in events, marketing, project coordination, executive support, or a related field. - Exceptional attention to detail, organizational skills, and multitasking ability. - Strong communication and interpersonal skills. - Experience in events is required. - Extremely detail-oriented and organized. - Outstanding written and verbal communication, organizational, and time management skills. - Flexible with a proven ability to think critically in high-pressure situations. - Ability to multitask and meet deadlines. - Positive, collaborative attitude. - Competent in Microsoft Word, Excel, and PowerPoint. - Familiarity with event marketing platforms. - Experience with Adobe Suite products is a plus. - Proficiency with Google Workspace and event tools such as Splash, Cvent, or Airtable is a plus. - Comfortable working both independently and collaboratively across teams. - Willingness to travel and work non-standard hours for event support, including early mornings or evenings when required. Axios offers a range of benefits, including: - 401(k) with employer match - Robust PPO and High Deductible health insurance options - Employer Health Savings Account (HSA) contribution - Dental and vision coverage - Primary caregiver 12-week paid leave - Generous vacation policy, plus holidays - One mental health day per quarter - Annual learning and development stipend - $100 monthly work-from-home stipend - Tele-mental health services - OneMedical membership - Personal health advocacy resources - Inclusive fertility, hormonal health, and family-forming benefits - Access to the Axios “Family Fund” - Increased work flexibility for parents and caretakers - Virtual company-sponsored social events - A strong and positive work environment ## Skills ### Required - events - marketing - project coordination - executive support - Microsoft Word - Excel - PowerPoint - event marketing platforms - Google Workspace ### Nice to have - Adobe Suite products - Splash - Cvent - Airtable --- Source: [Apply at job-boards.greenhouse.io](https://job-boards.greenhouse.io/axios/jobs/7586473?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)