# Administrative Coordinator, Mandarin speaking

**Company**: GenScript Biotech Corporation
**Location**: Oxford
**Work arrangement**: hybrid
**Experience**: entry
**Job type**: full-time
**Category**: Operations
**Industry**: Healthcare

**Apply**: https://job-boards.greenhouse.io/genscript/jobs/5181001007?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/jobs/job_37a64367-49d

## Description

We are seeking an Administrative Coordinator to join our team in Oxford, United Kingdom. As an Administrative Coordinator, you will be responsible for managing day-to-day office operations, providing administrative support to employees and managers, coordinating vendor and stakeholder relationships, and assisting with IT asset management.

Responsibilities:

- Manage office operations to ensure a safe and efficient working environment

- Coordinate office supplies, pantry stock, and other workplace resources

- Arrange office lunches, visitor reception, and meeting rooms

- Manage company vehicles, including leasing, maintenance, and insurance

- Process daily operational invoices and support expense tracking

- Coordinate office and warehouse maintenance, repairs, and facilities management

- Provide administrative support to employees and managers across different departments

- Arrange domestic and international business travel, including flights, accommodation, and visa applications

- Coordinate meetings, company events, and external visits

- Maintain accurate administrative records, contracts, and filing systems

- Liaise with suppliers, contractors, and external service providers

- Assist with IT asset management, including ordering, distribution, and maintenance of IT equipment

- Ensure administrative processes comply with company policies and local regulations

Requirements:

- Bachelor's degree in Business Administration, Management, or a related discipline

- 1-2 years of experience in office administration or a similar role

- Excellent organizational skills and attention to detail

- Strong written and verbal communication skills

- Proficiency in Microsoft Office 365

- Fluent in both English and Mandarin Chinese

What We Offer:

- Competitive base salary and performance-based target bonus

- 25 days of annual leave, plus UK bank holidays

- Complimentary warm lunch on onsite working days

- Hybrid working setup: 3 days in the office, 2 days working from home

- Pension, access to professional well-being support, and quarterly team-building activities

- Free parking available on the premises

## Skills

### Required
- Microsoft Office 365
- organizational skills
- communication skills
- Mandarin Chinese
- English

### Nice to have
- travel coordination
- facilities management
- event organization

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Source: [Apply at job-boards.greenhouse.io](https://job-boards.greenhouse.io/genscript/jobs/5181001007?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)