# Secretary - Tokyo

**Company**: Norton Rose Fulbright
**Location**: Tokyo
**Work arrangement**: onsite
**Job type**: full-time
**Category**: Legal
**Industry**: Legal

**Apply**: https://nrf.wd3.myworkdayjobs.com/en-US/External/job/Tokyo-Japan/Legal-Secretary_R-2740?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/jobs/job_374f2177-945

## Description

We're seeking a secretary to join our Tokyo office, supporting our fee earners and contributing to the smooth operation of our team.

**Responsibilities:**

- Produce and amend documents with speed and accuracy

- Support other members of the secretarial team and provide cover as needed

- Manage diaries of allocated fee earners using Microsoft Outlook

- Prepare papers for meetings and handle paperwork

- Manage conference rooms and video conference settings

- Make travel arrangements and book hotels and flights

- Maintain client and contact details on our in-house database

- Undertake secretarial billing-related tasks

- Set up vendor requests and prepare vouchers for invoices

- Prepare and submit expense claims

- Perform photocopying, scanning, and printing as required

- Manage archives and storage

- Establish and maintain filing systems

- Maintain office inventory lists

- Answer phone calls and take messages

- Provide full support to fee earners and carry out other duties as requested

- Assist with reception duties, including serving beverages and receiving courier deliveries

- Liaise with the Asia IT team to resolve IT-related issues

- Perform other ad-hoc tasks as instructed

**Requirements:**

- Relevant secretarial experience preferred, but not essential

- Effective and efficient administration skills

- Ability to manage pressure and conflicting demands

- Good verbal and written communication skills in Japanese and English

- Good PC skills, including Word, Excel, PowerPoint, and Outlook

- Ability to work in a team and be a good team player

- Flexibility in responding to fee earners' and office management's requests

- Polite, helpful, organized, approachable, and responsive

- Pro-active and 'can-do' attitude

**Work Conditions:**

- Working hours: 10:00 AM to 6:00 PM, Monday to Friday

- Work is almost entirely office-based, with occasional need to work extra hours

- Overtime allowance paid with prior approval

**Probation:**

- Six-month probationary period after joining the firm

## Skills

### Required
- Microsoft Outlook
- Word
- Excel
- PowerPoint
- Japanese
- English

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Source: [Apply at nrf.wd3.myworkdayjobs.com](https://nrf.wd3.myworkdayjobs.com/en-US/External/job/Tokyo-Japan/Legal-Secretary_R-2740?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)