# Supply Chain Associate (Fleet)

**Company**: International Organization for Migration (IOM)
**Location**: Kabul
**Work arrangement**: onsite
**Experience**: mid
**Job type**: contract
**Category**: Logistics & Supply Chain
**Industry**: Non-Profit

**Apply**: https://fa-evlj-saasfaprod1.fa.ocs.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1001/job/23482?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/jobs/job_36eee7db-5c5

## Description

Under the overall supervision of the Head of Supply Chain unit in Afghanistan and the direct supervision of the Supply Chain Officer - Logistics, the incumbent will be responsible and accountable for supporting the coordination of fleet management activities for IOM Mission in Kabul, Afghanistan.

**Responsibilities:**

- Coordinate and monitor the day-to-day fleet operations of the office in accordance with IOM policies, procedures, security requirements and established fleet management standards.

- Receive, review and coordinate approved vehicle requests from programme and support units, prepare daily vehicle schedules, allocate vehicles and drivers, and ensure efficient utilisation of the fleet.

- Maintain and monitor vehicle logbooks, movement records, mileage, fuel consumption and other fleet-related documentation, ensuring accuracy, completeness and timely updating.

- Coordinate preventive and corrective vehicle maintenance, including servicing, inspections, repairs and follow-up with workshops and service providers to minimise vehicle downtime.

- Monitor the validity and renewal of vehicle registration, insurance, roadworthiness certificates and other statutory or organisational documentation and ensure that all vehicles remain compliant.

- Monitor fuel consumption and related costs, analyse consumption patterns and identify significant variances or irregularities for appropriate follow-up.

- Coordinate the reporting and documentation of vehicle accidents, breakdowns, damages and other fleet incidents and ensure that required follow-up actions are completed in accordance with established procedures.

- Assist with the procurement of vehicles, spare parts, repairs, maintenance and transportation services, including preparation of technical specifications, solicitation of quotations, bid analysis and provision of technical inputs during evaluations.

- Conduct market surveys and support the identification, evaluation and management of fleet-related suppliers, including workshops, vehicle rental companies, spare-parts suppliers and other service providers.

- Maintain complete and accurate physical and electronic fleet records and prepare periodic reports on vehicle utilisation, maintenance, fuel consumption, costs, availability and other fleet performance indicators.

- Support fleet planning and budgeting by providing information on vehicle requirements, operating and maintenance costs, replacement needs and disposal of vehicles in accordance with IOM procedures.

- Provide technical guidance and training to drivers, junior SCM staff and relevant office personnel on fleet management procedures, vehicle safety, documentation, proper vehicle use and compliance requirements.

- Perform other relevant supply chain duties as may be assigned.

**Qualifications:**

- Bachelor’s degree in Business Administration, Accounting, Logistics, Supply Chain Management or a related field from an accredited academic institution with three years of relevant professional experience; or

- High School diploma with five years of relevant professional experience

- Certification in Procurement, Logistics or Supply Chain Management is an advantage.

- Experience in procurement and logistics and working with vendors and service providers;

- Experience with asset management process;

- Experience working with IOM/UN Procurement and Logistics Rules and Procedures is an advantage; and,

- Experience working in an international organisation an advantage.

**Skills:**

- High level of computer literacy;

- Ability to work with national and international institutions;

- Ability to prepare clear and concise report;

- Excellent communication and negotiation skills; and,

- Ability to establish realistic resource requirements to meet IOM needs.

**Languages:**

- Fluency in English is required (oral and written)

- Working knowledge of Pashto or Dari is required.

- Fluency in all national language(s) are highly advantages.

## Skills

### Required
- Logistics
- Supply Chain Management
- Procurement
- Asset Management
- Vehicle Maintenance
- Fuel Consumption Analysis
- Reporting
- Documentation
- Communication
- Negotiation

### Nice to have
- Pashto
- Dari

---

Source: [Apply at fa-evlj-saasfaprod1.fa.ocs.oraclecloud.com](https://fa-evlj-saasfaprod1.fa.ocs.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1001/job/23482?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)