# Front Desk Coordinator

**Company**: Shield AI
**Location**: Melbourne, AUS
**Work arrangement**: onsite
**Experience**: entry
**Job type**: full-time
**Category**: Operations
**Industry**: Technology

**Apply**: https://jobs.lever.co/shieldai/b6daf9bb-08e6-43c9-bc73-91dcaef6f867?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/jobs/job_35e7a3b8-72b

## Description

The Front Desk Coordinator serves as the first point of contact for visitors, clients, and employees, creating a professional and welcoming experience.

Responsibilities:

- Greet and assist visitors, ensuring a positive and professional first impression

- Manage emails and general inquiries, routing as appropriate

- Coordinate visitor access, badging, and check-in processes

- Maintain front desk organization, cleanliness, and readiness at all times

- Schedule meetings and manage conference room bookings

- Support office operations including mail distribution, deliveries, and supply inventory

- Coordinate with vendors and service providers as needed

- Assist with planning and execution of office events and meetings

- Partner with Facilities, IT, and Security teams to support workplace needs

- Maintain accurate records and handle sensitive information with discretion

Requirements:

- Year 12 Certificate or equivalent (Associate or Bachelor’s degree preferred)

- 1–3 years of experience in a front desk, receptionist, or administrative role

- Strong verbal and written communication skills

- Proficiency in Microsoft Office or Google Workspace

- Ability to multitask and prioritise in a fast-paced environment

- Strong organizational skills and attention to detail

- Professional demeanor with a customer-service mindset

Preferred qualifications:

- Experience in a corporate or high-growth blended manufacturing/office environment

- Familiarity with visitor management systems (Envoy)

- Experience supporting facilities or office operations

- Basic knowledge of access control and office security protocols

- Experience coordinating vendors, deliveries, and events

- Strong problem-solving skills and ability to work independently

Work environment: This role is Monday to Friday from 8am-5pm, based on-site in Melbourne, AUS and requires consistent presence during posted hours.

## Skills

### Required
- Microsoft Office
- Google Workspace
- communication skills
- organizational skills

### Nice to have
- visitor management systems (Envoy)
- facilities or office operations
- access control and office security protocols
- vendor coordination
- event planning
- problem-solving skills

---

Source: [Apply at jobs.lever.co](https://jobs.lever.co/shieldai/b6daf9bb-08e6-43c9-bc73-91dcaef6f867?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)