# Executive Assistant

**Company**: Trainline
**Location**: London
**Work arrangement**: hybrid
**Experience**: executive
**Job type**: full-time
**Salary**: £65K - £70K
**Category**: Operations
**Industry**: Technology

**Apply**: https://jobs.ashbyhq.com/trainline/f7a8849d-3109-47e4-8a95-aaaee263d9e4?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/jobs/job_329c70e6-52d

## Description

We are seeking an experienced Executive Assistant to be a true right-hand partner to our Chief Product Officer and 3 cross-functional VPs. You will manage agendas end-to-end, act as a gatekeeper for leadership time, and help run key meeting cadences.

**Responsibilities:**

- Agenda management; keep ahead of potential scheduling conflicts; using initiative to find solutions and communicate changes in a timely manner

- Act as a gatekeeper for leaders’ time, balancing strategic priorities with operational realities

- Inbox management and correspondence

- Support leadership rhythms such as planning cycles, QBRs, reviews and offsites

- Travel management including flights, trains, taxis, arranging visas and accommodation

- Creation and execution of cost-effective, detailed travel itineraries

- Event planning both in-house and offsite

- Project support as required

- Support for new staff

- Expense management and reporting

- Work cross-functionally with a wide variety of teams

- Handle sensitive and confidential information with discretion and sound judgment

**Requirements:**

- Experience supporting at Director/C-Suite level

- A self-starter who has experience working autonomously within a fast-paced Technology focused company with an ever-changing and pressurised environment

- Understand the need to prioritise and plan; however, be agile and comfortable enough to react to ever changing landscapes, business demands, and can make the step change seamlessly in a tech driven organisation

- Accustomed to the demands of multiple Executives requiring conflicting changes simultaneously

- Able to work under pressure to strict deadlines and manage workload effectively under very demanding conditions

- Ability to organise and prioritise with strong attention to detail

- Able to build strong relationships across the business with both internal and external stakeholders

- Strong prioritisation skills and sound judgement

- Excellent written and verbal communication skills

**Compensation:**

- £65K – £70K • Offers Bonus

**Benefits:**

- Private healthcare & dental insurance

- Generous work from abroad policy

- 2-for-1 share purchase plans

- An EV Scheme to further reduce carbon emissions

- Extra festive time off

- Excellent family-friendly benefits

## Skills

### Required
- Agenda management
- Gatekeeping
- Inbox management
- Travel management
- Event planning
- Project support
- Expense management
- Cross-functional work
- Discretion and sound judgment

---

Source: [Apply at jobs.ashbyhq.com](https://jobs.ashbyhq.com/trainline/f7a8849d-3109-47e4-8a95-aaaee263d9e4?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)